Payroll Processing Coordinator

Payroll Processing Coordinator

Location: Omaha, NE, US

Position Overview: We are adding a Payroll Processing Coordinator to our high performing payroll team. In this role, you will support the processing of US and Canada payroll including, but not limited to, processing weekly payroll, administering off-cycles, stop payment requests, direct deposit reversals, and interacting with field personnel to provide the highest level of customer service. The Payroll Processing Coordinator position is part of the Kiewit Business Services Payroll Processing department. This is a critical position in our payroll group. You can expect to work in a fast paced, high volume, transactional environment, supporting all of Kiewit employees.

Responsibilities:

• Process weekly payrolls (Monday evenings, Tuesday and Thursday afternoons)
• Perform pay card administration, paycheck and direct deposit reversals, direct deposit rejection research and processing, handle stop payment requests
• Handle Off-cycle processing of checks such as severance pay, leave and military pay, settlements
• Validate direct deposit files to bank
• Create journal entries, as needed
• Field phone calls, emails and ticketing requests from field operations, providing support and guidance using your payroll knowledge
• Provide excellent customer service to all internal and external Kiewit departments; understand Kiewit's core business and promote a sense of urgency toward business-critical issues
• Follow processes, procedures, and internal controls
• Communicate and collaborate with team members to achieve excellence in Payroll Processing
• Work a rotational schedule which does require overtime occasionally
• Support and participate in collaboration activities to promote and implement continuous process improvement

Qualifications:

• 2+ years of office support experience in the following preferred: computer data entry, reviewing data and dealing with internal customers. Prefer Payroll experience or experience with accounting functions.
• Able to learn and execute accounting and payroll functions
• Must have strong understanding and working knowledge of computers and proficient with MS Suite
• Experience utilizing Excel with experience in some advanced functions (Xlookup, Formulas, Formatting and manipulating data)
• Experience with SAP or similar system preferred
• Must have a strong attention to detail with the ability to recognize discrepancies and thoroughness in completing tasks
• Demonstrates initiative to jump in and get the job done, and able to work in a fast paced, high volume, transactional environment
• Excellent oral and written communication skills
• Apply discretion and maintain confidentiality
• Ability to analyze information and use logic and reasoning to solve problems, and identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively
• Understand and follow oral and written instructions, including warning signs, equipment use, and other policies
• Work during normal operating hours to organize and complete work within given deadlines
• Work overtime and weekends as required
• May work at various different locations and conditions may vary