Parts Clerk

Fleet Manager

T&K Asphalt Services, Inc. is seeking a highly organized and hands-on Fleet Manager to oversee the daily operations of the Company's fleet maintenance and detail departments. This position is responsible for managing fleet-related purchasing, inventory control, vehicle and equipment records, regulatory compliance, vendor relationships, and maintenance support activities to ensure the safe, efficient, and cost-effective operation of the Company's fleet. The Fleet Manager is also responsible for overseeing the day-to-day operations of the Detail Shop, ensuring vehicles and equipment are properly cleaned, maintained, supplied, and prepared to meet operational demands. The ideal candidate will possess strong organizational and communication skills, demonstrate sound decision-making abilities, and be committed to supporting both the maintenance and operations teams.

Essential Duties and Responsibilities

• Manage and oversee the daily operations of the fleet maintenance and support functions.
• Oversee the daily operations of the Detail Shop, including scheduling, quality control, inventory management, supply ordering, and coordination of vehicle and equipment detailing activities.
• Coordinate and order parts for vehicles and equipment undergoing repairs or maintenance.
• Maintain adequate inventory levels of shop supplies and ensure mechanics have the materials and resources needed to perform their work efficiently.
• Receive parts and materials, enter them into the inventory management system, generate identification tags, and ensure items are properly labeled and stored.
• Verify that all purchases received by the Maintenance and Operations Departments are supported by purchase orders and properly logged before being submitted to Accounting.
• Monitor departmental spending and assist in maintaining purchasing activities within approved budgets.
• Maintain accurate inventory records and conduct periodic audits to ensure inventory accuracy.
• Track and manage vehicle registrations, inspections, permits, and renewals.
• Enter and maintain fuel usage records and related reporting.
• Order parts, tires, fuel, and other fleet-related materials as needed.
• Assist the Operations Department with equipment procurement and purchasing activities.
• Coordinate with vendors, suppliers, and service providers to ensure timely delivery of products and services.
• Provide support for facility and building maintenance projects as needed.
• Participate in snow operations and snow removal activities during the winter season.
• Pick up parts and materials when necessary, including providing coverage for the Parts Runner position.
• Perform other duties as assigned to support fleet and company operations.

Qualifications, Knowledge, Skills & Abilities

• Strong knowledge of automotive and heavy equipment parts, tools, repair procedures, and maintenance practices.
• Understanding of workplace safety requirements and proper use of personal protective equipment (PPE).
• Ability to manage inventory, purchasing activities, and vendor relationships effectively.
• Strong organizational, problem-solving, and time management skills.
• Attention to detail and ability to maintain accurate records.
• Proficiency with Microsoft Office and general computer applications.
• Ability to communicate professionally and effectively with vendors, coworkers, and management.
• Ability to work independently and collaboratively in a team environment.
• Willingness to work flexible hours, including early mornings, evenings, weekends, and emergency situations when business needs require.
• Valid driver's license required.
• High school diploma or equivalent required.
• OSHA training required.
• Massachusetts and Rhode Island Hoisting Licenses are a plus.
• Commercial Driver's License (CDL) is a plus.

Working Conditions / Physical Demands

• Work is performed in both office and shop environments.
• Regular exposure to maintenance facilities, construction equipment, trucks, trailers, and associated noise levels.
• Ability to work indoors and outdoors in varying weather conditions, including extreme heat, cold, rain, and snow.
• Frequent use of computers, telephones, and other office equipment.
• Requires prolonged periods of sitting, standing, walking, bending, stooping, reaching, and repetitive hand and wrist movements.
• Must be able to lift, carry, and move parts, supplies, and materials weighing up to 50 pounds.
• Must be able to safely work around moving vehicles, heavy equipment, and mechanical operations.
• Participation in snow operations may require extended hours, overnight shifts, weekend work, and work during inclement weather conditions.

Employment Conditions

• This position may require overtime, weekend work, and flexible scheduling based on operational needs.
• Participation in winter snow operations is required.
• Employment is contingent upon maintaining a valid driver's license and any required certifications.