Payroll Coordinator

Job Description

Job Description

Payroll Coordinator LHH Recruitment Solutions is currently seeking a Payroll Coordinator with at least 3 years of experience working in a similar role. This is a Temp to Perm opportunity, located in Medford, NY. Responsibilities:

• Manage weekly payroll for a smaller entity and oversee high-volume biweekly payroll for over 400 employees, ensuring accuracy and timely processing in a fast-paced, growing environment
• Handle off-cycle payrolls as needed, including bonuses and retroactive adjustments
• Stay up to date on federal and New York State payroll regulations to ensure ongoing compliance
• Maintain employee data within the HRIS, including onboarding new hires, updating accruals, and processing payroll-impacting changes
• Review and audit timesheets to confirm accuracy, proper scheduling, PTO usage, and compliance with overtime guidelines
• Partner closely with Finance to align payroll data with general ledger coding and funding allocations
• Coordinate with HR regarding employment changes such as transfers, status updates, and terminations
• Prepare and maintain required wage notices in accordance with regulations
• Monitor and audit employee accrual balances to ensure correct calculations and policy adherence
• Manage user access and permissions within timekeeping and attendance systems
• Oversee timeclock functionality, ID badges, and employee enrollments; troubleshoot system issues in collaboration with vendors and IT
• Set up and maintain earnings codes, garnishments, tax elections, and benefit deductions for employees
• Identify opportunities to improve payroll processes and increase system efficiency as the organization scales
• Calculate and prepare quarterly third-party sick pay and Paid Family Leave contributions
• Process retirement plan contributions and loan repayments on a recurring basis, including 403(b) and 401(a) plans
• Respond to employee inquiries related to pay, deductions, and payroll policies in a timely manner

Experience:

• Minimum 3-5 years of Payroll experience

Work Site: Onsite Employment Type: Temp to Perm Salary: $28-30/hr

Pay Details: $28.00 to $30.00 per hour

Search managed by: Patrick Garron

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to -privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.