Administrative Support Assistant

Summary

The Northern Arizona VA Health Care System (NAVAHCS) is recruiting for an Administrative Support Assistant in the Mental Health and Behavioral Sciences (MHBS) Service Line. The primary purpose of the position is to perform administrative support functions to various for varying levels of staff (e.g., full-time, part-time, intermittent and fee-basis), within the MHBS service line at the main campus, Community-Based Outpatient Clinics, and Rural Clinics.

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Duties

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Major duties include, but are not limited to:

• Provides accurate and reliable information with persons and groups from both within and outside the organization.
• Speaks for MHBS leadership on routine program issues, and provides accurate and reliable information.
• Acts as support and organization of service/section level committees and workgroups.
• Assists with review and preparation for accreditation, surveys, and site visits.
• Receives and addresses Veteran complaints coming directly to Mental Health, which is outside the current complaint reporting system.
• Screens all telephone calls and visitors, answering most questions and completing most business involving established policy or matters without referring to the supervisor.
• Prepares time and attendance reports for service line supervisors upon request.
• Collects data for the operating budget and assists Administrative Officer with the preparation of the annual budget.
• Serves as timekeeper and/or backup timekeeper for all Time & Leave in the service line.
• Provides briefing and/or background information as required.
• Develops, maintains, and directs the orientation program for new employees within the service line, and coordinates initial and annual training for service employees as required.

Work Schedule: Monday-Friday, 8:00 am to 4:30 pm

Virtual: This is not a virtual position.

Position Description/PD#: Administrative Support Assistant/ PD139830

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Bargaining Unit: Yes

Requirements

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Conditions of employment

• You must be a U.S. Citizen to apply for this job
• To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
• Selective Service Registration is required for males born after 12/31/1959
• Physical Requirements: The work is primarily sedentary. Typically, the employee sits comfortably to do the work. However, there maybe some walking, standing, bending, carrying of light items such as papers, books, small parts, etc. The employee must be able to operate a phone, computer, and be competent with several different computer systems including but not limited to VISTA, scheduling packages, CPRS, Microsoft Office, Excel, etc. The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. A pre-placement physical examination is not required.
• Subject to background/security investigation
• Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements ( Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment.
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider:

• your performance and conduct;
• the needs and interests of the agency;
• whether your continued employment would advance organizational goals of the agency or the Government; and
• whether your continued employment would advance the efficiency of the Federal service.

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/15/2026.

Time-In-Grade Requirement : Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience as described below:

• Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to using a personal computer, terminal, and office software programs to enter data, complete and correct forms; providing routine information and accomplish routine support tasks within an office setting to ensure customer satisfaction; maintaining files and reviews and processes incoming and outgoing materials such as mail, correspondence, reports, memoranda, and other forms of written communication; preparing outgoing correspondence in the appropriate format; utilizing various office applications and software such as word processing, spreadsheet, databases, presentation and email to produce a variety of documents; organizing and maintaining files and records, manuals, handbooks, and other materials related to the missions of the Service.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Education

There is no educational substitution at this grade level.

Additional information

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

This job opportunity announcement may be used to fill additional vacancies.

The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

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A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.