Editorial Coordinator

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview This position is responsible for the production of the Yale Journal of Biology and Medicine (YJBM); four focus issues annually, produced quarterly in March, June, September, and December. The Editorial Coordinator (EC) provides expert analytical services and guidance to the YJBM faculty advisor, graduate and medical students, as well as to the YSM communication officer and Deputy Dean for Education to optimize use of donor funds and produce a top-tier medical journal. This position serves as the main point of contact for all authors, YJBM Board Members, peer review, solicitation, funding, policy, and procedures. The EC works with YJBM Board Members to identify training needs for peer review and quarterly solicitation. The EC provides professional guidance to the YJBM graduate and medical student board, helps the students ensure continuity from year to year, and provides editorial support as well as manages production of the YJBM. This is a part-time opportunity working 25 hours per week. This is a hybrid position, and the in-person schedule may vary depending on the operational needs of the Office of Medical Education. Principal Responsibilities Supports the day-to-day activities of the student volunteers on the YJBM Editorial Board, including training, production, and performance management. Ensures flow of performance for each quarterly issue team regarding work direction, strategy, priorities, and successes. Follows established YJBM timeline for publication so that every issue is published on time. Monitors performance measures to assure that students and systems meet author needs. Serves as a point of contact for all business and administrative activities. Reviews, recommends, and implements standardized budget and financial management processes to optimize the YJBM financial plan. Approves and monitors financial expenditures. Works with appropriate resources within the YSM Office of Development and Alumni Affairs and the YSM Financial Office to solicit funding. Works with appropriate resources (PubMed Central, YSM Office of Communication, and other centralized University offices) to improve publication. Applies AMA style guidelines as well as YJBM Journal Style guidelines to papers when copy editing. Analyzes statistical data provided in raw numbers from PMC and generate reports to organization teams at YSM, including the Office of the Dean, Communications, Medical Education, and Alumni and Development Affairs. Manages and maintains YJBM website and social media channels to enhance visibility and reputation with the goal of improving audience engagement and attracting new Board Members and outside readers. Promotes the YJBM’s research and publication with a focus on maintaining up-to-date web content and engaging a social media presence. Copy Editing Copy edits papers using both Yale’s internal journal style guide and the American Medical Association (AMA) style guide. Corrects for spelling, grammar, citations/references, clarity, flow, and generating comments or questions for the author. Required Skills and Abilities Ability to handle multiple tasks and prioritize workload. Knowledge of copy editing principles and exceptional attention to detail along with well-developed, organizational, analytical, and problem solving skills. Excellent communication skills, both verbal and written, with demonstrated outstanding organizational skills and proficient writing and editing skills to produce high-quality content for the website and newsletters. Ability to work well under deadline pressures without sacrificing accuracy. Knowledge of AMA style guidelines. Familiarity with Adobe InDesign and typesetting experience. Preferred Skills and Abilities Knowledge of systems and platforms such as: Scholastica, PubMed Central formatting requirements, Adobe Creative Suite, including Adobe InDesign, YaleMessage, Beatrix, Oxygen XML, Edifix, and Microsoft Office suite. Familiarity with Extensible Markup Language (XML) coding (markup language and file format for storing, transmitting, and reconstructing arbitrary data) for publication at PubMed Central. Additional Responsibilities Guides authors in manuscript revision and preparation for submission. Guides authors in preparation of art for reproduction. Prepares contract abstracts. Prepares manuscripts for release to the manuscript editing department. Independently researches, selects, and contacts readers for manuscripts and maintain reader log. Process honorariums. Drafts memos for the Acquisitions Panel and the Publications Committee. Prepares Title Information Sheets and other marketing/sales materials. Prepares and proofreads jacket copy. Secures promotional blurbs when requested. Assists with preparation of grant applications. Prepares workshop logs for design/production. Assists in tracking project expenditures and maintaining cost sheets. Undertakes and/or oversees image permissions work as required. Prepares, edits, and proofreads correspondence; articulates complex and sensitive information in a convincing, coherent, and efficient way. Creates and maintains book files. Assists Publisher and/or Managing Editor as required. Organizes and coordinates mailing of complimentary copies of new books. Oversees student interns. Monitors receipt of proposals and manuscripts. Prepares rejection letters. Attends production, launch, and other regular in-house meetings. Attends occasional academic conferences and exhibits. May perform other duties as assigned. Required Education and Experience Two years of related work experience in the same job family and a Bachelor’s degree in a related field; or an equivalent combination of experience and education. Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Yale University is a tobacco-free campus. #J-18808-Ljbffr