Executive Assistant

Responsibilities & Responsibilities Executive Support (Strategic Focus) Act as the President’s right hand in daily operations and long-term initiatives Manage complex calendar scheduling, prioritization, and meeting preparation Prepare meeting agendas, executive summaries, and follow-up action plans Track key initiatives, deadlines, and strategic objectives across divisions Assist with KPI tracking and dashboard preparation Support real estate development initiatives, acquisitions, and deal coordination Draft correspondence, presentations, reports, and executive communications Coordinate high-level client, partner, and stakeholder meetings Maintain confidentiality of sensitive business and financial information Serve as a liaison between the President and internal leadership team Operational & Office Management Support Assist with general office management and administrative oversight Coordinate company events, leadership meetings, and team functions Support onboarding logistics and executive-level recruiting coordination Maintain organized digital and physical filing systems Manage travel arrangements and expense reporting Assist with vendor coordination and select contract tracking Help implement and maintain operational systems and process improvements Marketing & Social Media Coordination Assist in coordinating company marketing initiatives and brand consistency Schedule and publish social media content across platforms (LinkedIn, Instagram, etc.) Coordinate with internal teams and external marketing vendors Help organize project photography, milestone documentation, and content capture Assist with drafting and editing social media posts and company announcements Track engagement metrics and provide basic performance reporting Support recruiting marketing efforts (job postings, culture highlights, onboarding collateral) Help manage online reputation by monitoring and coordinating responses to reviews and testimonials Maintain organized marketing asset libraries (photos, videos, project summaries) Culture & Communication Support Help maintain leadership cadence (weekly updates, staff communications, etc.) Assist in preparing internal messages, company announcements, and presentations Support company branding consistency in executive communications Help ensure alignment across divisions through structured communication flow Qualifications 5+ years of experience as an Executive Assistant or high-level operations support professional Experience supporting C-level or owner-level executives preferred Strong organizational and time-management skills Excellent written and verbal communication abilitiesHigh emotional intelligence and professional discretion Proficiency in Microsoft Office and/or Google Workspace Experience in construction, real estate, or professional services environments preferred Ability to manage multiple priorities with minimal supervision Experience with social media platforms and content scheduling tools preferred Basic understanding of marketing coordination and brand consistency Comfortable assisting with content creation and digital engagement #J-18808-Ljbffr Matcon Construction Services, Inc.