Accounts Payable Specialist

Position Summary
The Accounts Payable Specialist is responsible for managing and processing invoices for accuracy and compliance with internal controls in which SDSU Alumni & Foundation funds are authorized for use.
Essential Duties and Responsibilities
Accounts Payable

• Ensure timely, thorough and accurate entry of invoices and payment requests from restricted funds for university expenditures and compliance with policies and guidelines with attention to proper accounts, projects and transaction codes for accurate reporting.
• Provide timely and accurate entry of invoices and payment requests from SDSU Alumni & Foundation operating funds.
• Verify adequate cash balances per project prior to issuing payments.
• Obtain approval for and process ACH payments and checks to pay invoices.
• Ensure donor intent is followed with expenditures from donor restricted funds.
• Research and resolve payment issues with requestors and vendors.
• Create, edit, and maintain vendor records.
• Prepare and file annual IRS Form 1099-NEC and 1099-MISC.
• Prepare and file bi-monthly sales and use tax.
• Produce reports as needed.

Bank Deposits

• Assist with and provide backup for bank deposits.

Annual Audit

• Assist with annual audit reporting, schedules and year-end fieldwork.
  
   

Collaboration with Campus Partners

• Assist with educating and training campus constituents on policies and procedures for requesting funds from the SDSU Alumni & Foundation.

Other Duties

• Other duties may be assigned to meet the organization’s needs.

Education and Previous Experience
Associate or bachelor’s degree is preferred but not required. Two or more years of professional experience in related field (such as accounting, bookkeeping, accounts payable, accounts receivable, or financial reporting and analysis) is recommended.

Additional Qualifications
Qualified individuals will possess the following:

• Knowledge of accounting theory, principles, reporting, research techniques to compile accurate data, cash management, safeguarding principles, and computer information systems.
• Experience with, and/or an understanding of, the special requirements of operating in a not-for-profit business setting, preferably in a higher education-related foundation.
• Ability to make projections, compile financial reports and historical data, and perform mathematical computations accurately.
• A high level of interpersonal skills, both in person and by phone, to handle sensitive and confidential situations with varied internal and external constituencies.
• Customer service skills requiring clear communication in person, on the phone, and in writing are essential.
• A high level of integrity, including ability to treat confidential information with discretion.
• Ability to be organized and resourceful to locate and compile information and accomplish projects with minimal supervision.
• Consistent attention to detail in composing and proofing materials, establishing priorities, and meeting deadlines.
• Ability to work in a fast-paced environment with demonstrated ability to juggle multiple competing tasks and demands.
• Ability to work independently as well as in a collaborative team environment with professional demeanor, self-reliance, and resourcefulness.
• Dependability and punctuality.
• High energy, positive attitude, and high degree of initiative.
• Proficient experience using the most recent versions of computer software applications including word processing, spreadsheets, database and presentation software (i.e. MSWord, Excel, Outlook, PowerPoint).

Typical Physical Demands
Requires sitting, standing, bending, reaching, and some lifting. Requires manual dexterity sufficient to operate standard office machines such as computers, fax machines, calculators, the telephone, and other office and/or clerical equipment. Requires normal range of hearing and vision.
Employee Statement of Understanding
This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Regular attendance is required in this job. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. The SDSU Alumni & Foundation is an Equal Opportunity Employer.