Administrative Assistant- Office Services

Administrative Assistant

We are seeking a highly organized, detail-focused Administrative Assistant to join our Office Services team. This position plays a key role in supporting day-to-day operations across departments while helping maintain a professional and efficient workplace. If you excel in a fast-paced environment and enjoy being a reliable source of office support, we encourage you to apply.

Key Responsibilities

Deliver front desk coverage with a welcoming and professional approach. Greet clients, visitors, and staff while managing visitor logs and check-in procedures. Handle electronic filings across various county portals. Sort and distribute incoming mail and correspondence. Assist with scanning, copying, and document filing. Distribute electronic filings and internal communications across departments. Maintain cleanliness and inventory in kitchen and copier areas. Support special projects and perform additional administrative duties as assigned.

Qualifications

High school diploma or equivalent required; associate's degree or higher preferred. 13 years of experience in administrative support, office services, or reception. Experience in legal or professional services environments is a plus. Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills with high attention to detail. Ability to manage multiple tasks and meet tight deadlines. Excellent communication skills with a professional demeanor. Collaborative team player with the ability to work independently and maintain discretion.

Physical Requirements

Ability to remain seated for extended periods and operate standard office equipment. Manual dexterity for document handling and data entry tasks. Visual and auditory ability to review materials and respond to communications. Occasional lifting of up to 20 pounds. Mobility to move throughout the office and access supplies. Clear verbal communication for effective interaction with clients and team members.

Benefits

Paid Time Off: Vacation time plus 8 company holidays to promote work-life balance. Health Coverage: Medical, dental, and vision insurance with employer contributions for you and your dependents. Supplemental Insurance: Life insurance, short-term disability, and Employee Assistance Program. Retirement Plan: 401(k) with company matching contributions. Growth Opportunities: Professional development and career advancement support.

Apply today to become an integral member of our professional, collaborative team dedicated to excellence in legal support and corporate services.