Senior IIS and Grants Manager - Hybrid

Senior IIS and Grants Manager - Hybrid

Pay Rate: $53.57/hr. - $74.29/hr.

Contract: 6 months

Hybrid: King of Prussia, PA 19406

Job Description:

The IIS & Grants Manager is responsible for driving operational excellence across Investigator-Initiated Studies (IIS) and Medical Grants within Medical Affairs. This role partners closely with Disease Area (DA) teams, regional medical teams, and cross-functional stakeholders to ensure efficient, compliant, and high-quality execution of grants and IIS processes.

The position plays a critical role in governance, process standardization, budget oversight, and inspection readiness-ensuring that all IIS and grants activities align with medical strategy and organizational objectives in a global, matrixed environment.

Assignment Length: 6 months

Schedule:

* Full-time (40 hours/week)

* Eastern Time business hours; flexibility required due to a global team

Location & Work Arrangements: King of Prussia, PA - Hybrid (3 days onsite/week required; onsite days are flexible)

Job Description:

Key Responsibilities:

1) IIS & Grants Operations (Primary Focus)

* Lead end-to-end coordination of IIS and grants processes, including intake, review cycles, governance forums, and milestone tracking.

* Ensure strong alignment of IIS and grants activities with medical strategy and organizational priorities.

* Standardize and harmonize processes across legacy organizations, supporting integration and consistency.

* Oversee governance cadence, including review committee planning, documentation, and decision tracking.

* Ensure operational readiness through adherence to SOPs, complete documentation, and effective cross-functional handoffs.

2) Budget, Timeline & Performance Management

* Partner with Finance to plan, track, and reconcile IIS and grants budgets.

* Identify and communicate financial variances, risks, and opportunities while maintaining audit-ready documentation.

* Develop and maintain integrated project plans and milestone trackers (e.g., Gantt schedules) for IIS and grants portfolio activities.

* Monitor progress against timelines, proactively mitigate risks, and provide regular status updates and dashboards.

3) Process Excellence, Quality & Compliance

* Ensure all IIS and grants processes meet internal SOPs, policies, and external regulatory requirements.

* Maintain audit- and inspection-ready documentation across all activities, including decisions, approvals, and financial tracking.

* Support SOP development, updates, and implementation aligned with evolving business needs.

* Drive continuous improvement initiatives, including process optimization, template standardization, and lessons learned.

4) Tools, Reporting & Insights

* Build and maintain dashboards, trackers, and portfolio reporting tools (e.g Insights Modul, Excel-based trackers).

* Deliver clear, concise reporting on IIS and grants portfolio performance, including KPIs, risks, and mitigation strategies.

* Generate executive-ready summaries and insights to support data-driven decision-making for senior Medical Affairs leadership.

5) Cross-Functional Collaboration & Communication

* Act as a central liaison across Medical Affairs, Finance, Compliance, Legal, and external partners.

* Translate operational updates into clear narratives for leadership, highlighting progress, risks, and decisions needed.

* Support change management initiatives related to IIS and grants processes, tools, and governance models.

Required Qualifications:

* Bachelor's degree required. Advanced degree and/or PMP or equivalent project management certification desirable.

* 8-10+ years of relevant experience in pharma/biotech within Medical Affairs operations, clinical/medical program management, or closely related functions in a global, matrixed setting.

* Demonstrated experience managing IIS and/or medical grants processes, including governance and compliance requirements.

* Proven ability to lead cross-functional initiatives without direct authority.

* Proficiency and strong Excel/PowerPoint skills.

* Excellent communication and stakeholder engagement skills, with experience presenting to senior leadership.

Preferred / Nice to Have Qualifications:

* Process design/continuous improvement (templates, SOPs, training).

* Familiarity with international compliance regulations and requirements.

What This Role Is Not

* No people management responsibilities.

Why This Role Is Attractive

* Opportunity to play a central role in shaping and standardizing IIS and grants operations during a period of organizational transformation.

* High visibility position supporting global Medical Affairs strategy and execution.

* Exposure to senior leadership and cross-functional decision-making.

* Collaborative environment where contributions directly impact process innovation and operational excellence.

Reason for Request: Vacant Position

Interview Process:

* First round interviews will be virtual with team members

* Second round interviews will be onsite at KOP with the hiring manager and potentially other local PM's

FTE Conversion Potential: Potential for conversion to full time employment based on performance and future headcount availability.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.