Contract Executive Assistant

Job Description

Our client, a private equity firm in Downtown Chicago, is searching for a Contract Executive Assistant to cover a short-term leave (estimated 2 months). This is an outstanding role for the developing support professional looking to jump into an established firm with an adaptable and collaborative environment.

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Note this is a fully on-site position in Downtown Chicago with 5 days in-office per week.

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Responsibilities:

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• Manage dynamic executive calendars including meetings, travel, and deadlines.
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• Coordinate and communicate travel and lodging logistics through meticulous itineraries.
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• Oversee the tracking and submission of executive expense reports.
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• Communicate with internal and external stakeholders via phone, email, and mail.
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• Provide general administrative and day-to-day executive support as needed.
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Requirements:

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• 1+ years in an executive support or similar administrative role required.
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• Proficiency in Microsoft Office Suite and calendaring programs required.
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• Proven ability to proactively manage dynamic schedules and priorities to a high level of detail.
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• Outstanding communication skills including the handling of confidential materials.
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• Comfortability stepping into a temporary assignment and making an immediate impact.
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