Contract Administrative Assistant

Our client, a mission-driven financial services organization in Downtown Chicago, is seeking an experienced Contract Administrative Assistant to provide part-time administrative and operational support during a maternity leave. This is a great opportunity for a detail-oriented, self-sufficient administrative professional who enjoys working with executives and Board members in a small, professional team environment.

Responsibilities

• Support the Executive Director with recurring administrative tasks including document preparation, formatting, redlines, signature routing, and other projects as needed
• Coordinate Board and committee meetings, including scheduling, electronic Board book/agenda preparation, meeting materials, communications, and logistics.
• Process and reconcile Board and executive expense reports, maintain detailed tracking, and support light AP administration.
• Support annual audit preparation by gathering and organizing documentation.
• Assist with general office operations, including mail, facilities requests, vendors, supplies, and organizational projects.
• Maintain organized records, spreadsheets, templates, and documentation across multiple systems, including ongoing SharePoint projects.
• Communicate professionally with Board members, outside counsel, vendors, and internal stakeholders.

Requirements:

• 5+ years in an administrative or executive support role required.
• Experience with accounts payable, reimbursements, and/or document management preferred.
• Proficiency with Microsoft Office Suite and Adobe Acrobat required; experience with scheduling and/or survey platforms preferred.
• Proven ability to manage dynamic priorities to a high level of detail within a part-time schedule.
• A solution-oriented mindset coupled with proactivity and discretion when working independently.
• An adaptable work ethic coupled alongside outstanding communication and quick learning.