Assistant Managing Clerk

Job Description

Mound Cotton

Founded in 1933 and headquartered in New York’s Financial District, Mound Cotton is one of the most respected law firms in New York City, providing premier legal services across a range of practice areas. Our attorneys focus primarily on insurance, reinsurance, and commercial litigation, while also handling transactional, regulatory, and other complex legal matters to meet the evolving needs of our clients.

Job Overview

We are seeking a highly organized, detail-oriented Assistant Managing Clerk to join our legal operations team. In this role, you will support the Managing Clerk’s Office in maintaining the firm’s litigation docket, ensuring absolute compliance with federal, state, and local court rules, and processing court filings. The ideal candidate possesses deep procedural knowledge of court systems, sharp analytical skills, and the ability to thrive under tight deadlines.

Core Responsibilities

\n
• Court Filings: Process electronic (e-filing) and hard-copy filings across state, federal, appellate, and bankruptcy courts.
\n
• Rule & Form Compliance: Review pleadings, briefs, and motions prior to filing to ensure strict adherence to local, state, and federal court rules.
\n
• Docketing & Calendaring: Calculate and enter critical litigation deadlines into rules-based calendaring software (such as CompuLaw, eDockets, or CourtAlert) based on service methods and procedural rules.
\n
• Procedural Research: Advise attorneys and paralegals on jurisdiction-specific rules, motion practices, service of process, and court guidelines.
\n
• Court & Agency Liaison: Communicate with court clerks, judges' chambers, and outside service agencies to verify hearing dates, status of motions, and order retrievals.
\n
• Case & Document Tracking: Monitor active dockets, track opposing parties or cases of interest using legal research platforms (PACER, Westlaw, LexisNexis, Bloomberg Law, CourtLink), and retrieve document exemplars.
\n
• Administrative Support: Assist with attorney admissions (including pro hac vice motions), certificates of good standing, courtesy copies, and maintenance of e-filing credentials.
\n

Qualifications & Requirements

\n
• Education: Bachelor’s degree (or equivalent legal/administrative experience); a paralegal certificate is a plus.
\n
• Experience: 3 - 5 years of progressive experience working in a law firm's Managing Clerk, Managing Attorney, or litigation docketing department.
\n
• Technical Skills: Strong familiarity with rules-based docketing systems (e.g., CompuLaw, eDockets, CourtAlert) and legal research tools and e-filing portals (PACER, CM/ECF, state/local court portals, Westlaw, LexisNexis).
\n
• Knowledge Base: Solid grasp of the Federal Rules of Civil Procedure (FRCP), state civil practice laws (e.g., CPLR in New York), and appellate/bankruptcy rules.
\n
• Soft Skills: High attention to detail, strong analytical and problem-solving abilities, discretion with confidential information, and the capacity to manage high-volume, time-sensitive tasks under tight deadlines
\n

\n
• Salary Range: $90,000 - $110,000 (commensurate with experience).
\n
• Must be in NYC office minimum of 3x days per week
\n