Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations for a legal organization in Richmond, Virginia. This Long-term Contract position is ideal for someone who excels at keeping administrative processes organized, providing attentive front-desk support, and handling a steady flow of calls and documentation. The role requires strong attention to detail, a service-oriented approach, and the ability to manage routine office tasks efficiently in a detail-oriented environment.

Responsibilities:
• Manage day-to-day administrative support activities to help maintain smooth office operations in Richmond, Virginia.
• Receive and direct inbound telephone calls courteously, ensuring messages and inquiries reach the appropriate contacts promptly.
• Welcome visitors and provide courteous reception support while maintaining an organized front-office presence.
• Enter, update, and maintain records with accuracy to support documentation and office tracking needs.
• Prepare, organize, and file correspondence, forms, and other administrative materials in a timely manner.
• Assist with general office coordination, including scheduling, communication support, and routine clerical tasks.
• Monitor administrative workflows and help keep office information current, accurate, and accessible as needed.• Experience providing administrative support in an office setting.
• Ability to handle inbound calls effectively and communicate clearly with internal and external contacts.
• Proficiency in data entry with strong accuracy and attention to detail.
• Experience performing receptionist or front-desk responsibilities.
• Strong organizational skills and the ability to manage multiple routine tasks efficiently.
• Comfortable working in a detail-oriented legal or corporate office environment.