Administrative Assistant - Multi Market

Gresham Smith Administrative AssistantAt Gresham Smith, we call it Genuine Ingenuity. Our culture is the cornerstone of who we are, and our people are at the heart of everything we do. United by our Core Purpose—to plan, design, and consult to create healthy and thriving communities—we deliver innovative solutions for life's essential infrastructure and institutions.What sets us apart is our dedication to care for our people, our clients, and the places we call home. We are more than a team of professionals—we're a community built on commitment, integrity, respect, and teamwork.When you join Gresham Smith, you're joining a place where you can connect and thrive. Our employees consistently recognize us as a Best Place to Work because we go above and beyond to ensure that you feel valued, supported, and empowered.We're looking for someone who has:A high school diploma (or GED) is required; a Bachelor's or Associate's degree in Business Administration or a related field is preferredGood oral and written communication skillsConsistent professional dress and mannerSelf-motivated with the ability to work independentlyAbility to contribute positively as part of a team and assist staff as requestedAbility to lift up to 20 pounds3 to 8 years of administrative experience preferred; experience supporting an Architectural/Engineering/Design firm is ideal but not requiredKnowledge of Deltek Vantagepoint, Adobe Acrobat Pro, and Newforma software preferredExcellent skills in Microsoft Office Suite, including Word, Excel, PowerPoint, and TeamsAs an Administrative Assistant, you will:Prepare, format, and proofread complex documents including letters, memos, reports, proposals, and technical materials according to company standardsMaintain project tracking documents such as insurance certificates, contracts, and other project deliverablesCoordinate office equipment maintenance and provide basic technical support when neededSchedule and support vendor lunch and learn training sessions and internal meetings, including food ordering, meeting and conference room invitations, and setup and cleanupSupport project teams with contract and deliverable preparation, editing, and proofreading of various technical and administrative documentsPlan, support, and host internal and external events and meetings aligned with the People and Culture pillar of our strategic plan, including setup, cleanup, food ordering, and research and identification of community events, conferences, volunteer and philanthropy activities, and team-building initiatives. Event support may require occasional before or after-hours workAssist with maintaining clean and organized common areas and conference rooms in collaboration with office staffAssist with onboarding new hires including ordering business cardsProvide additional support and perform other duties as assigned at your locationCoordinate building maintenance requests, badge access, parking validations, and authorizationsYour work will directly contribute to shaping environments where people live, work, and thrive, all while growing your career within a supportive, people-first culture.If you're excited to bring your talents to a collaborative, people-first environment where you can make an impact while growing your career, we'd love to hear from you.Here's what you can expect:Professional Growth: In-house Learning, Tuition Reimbursement, Licensure Support, Professional Organization EngagementCulture that Cares: 93% of employees say they feel cared for, and 96% are confident in our future successCompetitive Benefits:Flexible Schedules & Generous PTOHealthcare (Medical, Dental, Vision, Wellness Programs)401(k) with Company MatchShort- & Long-term Disability, Paid Life & AD&DSupplemental, Critical Care, Pet, Legal & ID Theft InsuranceFamily Planning and Parental LeaveMass/Public Transit ProgramTelemedicine and Employee Assistance ProgramGresham Smith is an equal opportunity employer and does not discriminate. Everyone is invited to apply!