Office Manager

Overview Part-Time Office Manager Location: On-site | Tattoo Projects Advertising Agency Hours: Monday–Friday, 8:30 AM – 2:30 PM We’re a fast-paced, creative advertising agency looking for a proactive and detail-oriented Part-Time Office Manager to keep our office running smoothly day to day. This position is perfect for someone who enjoys a variety of responsibilities, takes pride in creating a welcoming environment, and can juggle both administrative and hands-on tasks. Responsibilities Cultural Welcome clients and guests in a friendly, professional manner Create a warm, client-ready environment throughout the office Brew coffee and keep snacks and beverages stocked Organize monthly birthday celebrations for staff Maintain a welcoming atmosphere with thriving plants and greenery Keep tabs on office vibes and work with leadership to ensure a positive work environment Communicate regularly with remote employees to encourage connectedness Operational Open the office each morning and prepare the workspace Set up and maintain the outdoor patio area Log into all conference room systems daily; update software and troubleshoot minor issues Manage soccer tickets and parking passes for Tattoo Projects’ lot during stadium events Handle office maintenance by coordinating vendors and repairs Keep office, kitchen, and bathroom areas clean, stocked, and presentation-ready Maintain office printers and supplies Run office errands as needed Administrative Order and restock office and kitchen supplies; manage the Amazon account Track employee expenses and receipts for accounting Send a daily email with all employees’ OOO, WFH, and sick statuses Coordinate and book employee travel Monitor refrigerators, run dishwasher, and clean kitchen surfaces Help with employee onboarding, software set up, subscription and licensing software (MS Office, Adobe, Chat GPT, etc) New business support and follow-up Update office inventory system regularly Qualifications Strong organizational skills and attention to detail Ability to prioritize and multitask effectively Comfortable with administrative tasks and vendor coordination Friendly, approachable, and service-oriented personality Reliable, proactive, and adaptable in a creative environment Working knowledge of Microsoft products: Word, Excel, PowerPoint Must have driver’s license and vehicle Ability to stay after 3pm on occasion with advance notice Perks & Benefits Generous vacation schedule Fun, collaborative, and creative work culture Steady weekday schedule with no nights or weekends 100% paid healthcare Paid disability & life insurance Company-sponsored 401K Dog-friendly office Bagel Breakfast Fridays Free Uptown CLT Parking How to apply To apply, please email View email address on click.appcast.io with the job title and your favorite CLT coffee shop in the subject line. Seniority level Entry level Employment type Part-time Job function Administrative Industries: Advertising Services Referrals increase your chances of interviewing at Tattoo Projects by 2x Get notified about new Office Manager jobs in Charlotte, NC . #J-18808-Ljbffr