Procurement Agent

Job TitleProcurement SpecialistJob DescriptionEssential Functions: The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.Leads and coordinates daily work activities of assigned co-workers; confers with supervisor to obtain direction regarding work assignments and priorities; organizes tasks in order to complete assigned work; monitors status of work in progress and inspects completed work; confers with co-workers; assists with complex/problem situations; provides technical expertise; assists with training and instructing co-workers regarding operational procedures and proper use of equipment; and assists with supervision of co-workers by reporting employee problems and providing input on disciplinary action and employee performance evaluations.Researches and develops bid specifications for purchasing of defined equipment, supplies and materials for the County; collects, reviews, and revises existing specifications; prepares new specifications for commodities and services in conjunction with requesting department employees; and makes recommendations regarding product selection.Compiles vendor and supplier lists for bid and proposal distribution; distributes bids and proposals to qualified vendors and suppliers; researches vendors, suppliers, and market conditions; reviews bids and proposals from suppliers; evaluates supplier performance and contract compliance; verifies use of registered suppliers; answers questions from vendors and suppliers regarding County policies and procedures, procurement laws, and other issues.Administers competitive bid process; prepares invitations to bid; obtains competitive quotes from appropriate suppliers and vendors; analyzes, evaluates, and tabulates bids; and makes recommendations or selects vendors within defined commodity limits.Monitors recurring contracts for equipment, supplies and materials; monitors current inventory stock; ensures specifications are up-to-date for stocked items; and prepares orders for additional stock as needed.Negotiates contracts; develops contract formats; composes and revises agreements, contracts, and related documents; advises County employees regarding contract consistency and County policies and procedures; leads and facilitates any required planning and negotiating sessions with suppliers.Administers contracts and agreements; ensures awarded vendor complies with bid specifications, such as pricing, delivery schedule, warranty, packaging, etc.; and reviews and participates in change orders, disputes, and discrepancy resolutions.Minimum QualificationsBachelor's degree in Purchasing, Supply Chain Management, Business, or related field required; three years of experience of professional level procurement and contract administration comparable to the Procurement Agent classification; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job.Specific License or Certification Required: Must possess and maintain a valid Georgia Driver's license and certification from the National Institute of Governmental Purchasing (CPPB or CPPO) or the Institute for Supply Management (CPM, CPSM, or CPSD).