Office Administrator

Job Description

Job Description

Office Administrator

Location: West Allis, WI
Position Type: Full-Time
Schedule: Monday through Friday (Shift to be determined)
Pay Rate: $22.00 - $25.00 per hour

Position Summary

On-Site Staffing Services is seeking a reliable, organized, and proactive Office Administrator to support the daily administrative and accounting functions of our client's office within the moving and storage industry. This role is essential to maintaining efficient office operations, managing communications, processing financial documents, coordinating with multiple company locations, and providing direct administrative support to management.

Key Responsibilities

Front Office & Administrative Support

• Answer incoming phone calls, take messages, and direct callers to the appropriate team members.
• Manage general email correspondence, including communications on behalf of the Owner.
• Handle incoming and outgoing mail and routine office correspondence.
• Maintain organized digital and physical filing systems, office records, and documentation.
• Monitor office supply inventory and place orders through vendors such as Amazon and Office Depot.
• Provide administrative support to management and assist with daily office operations.
• Prioritize competing requests and ensure tasks are completed accurately and in a timely manner.

Accounting & Financial Support

• Process incoming checks and credit card payments.
• Organize and maintain accounts payable and accounts receivable records.
• File invoices, payment records, and supporting accounting documentation.
• Assist with processing vendor invoices and expense reports.
• Collect, print, organize, and route vendor invoices and expense reports from multiple company locations to the appropriate personnel for processing.

Operations Support

• Assist with coordinating customer moves through communication with van lines and agents.
• Maintain clear communication between multiple company locations to support efficient operations.
• Support special projects and other administrative duties as assigned.

Qualifications & Requirements

Experience

• 1-3 years of experience in an administrative support, office administration, or clerical role preferred.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) or Google Workspace.
• Ability to learn company-specific software and systems.

Communication

• Strong written and verbal communication skills.
• Professional phone and email etiquette.

Organization

• Excellent time management and organizational skills.
• Strong attention to detail and ability to multitask in a fast-paced environment.

Problem Solving

• Ability to work independently, prioritize responsibilities, and follow through on assignments.

Education

• High School Diploma or equivalent required.

Preferred Qualifications

• Basic bookkeeping, accounts payable, or accounts receivable experience is a plus but not required.
• Experience in the moving, transportation, logistics, or storage industry is beneficial but not required.

Apply today to join a team.

Company Description

On-Site Staffing Services is a family owned and operated employment placement agency taking a hands-on approach to creating a skilled workforce in the greater Milwaukee area. As a fully accredited women- and minority-owned business, we value the need for diversity in the workplace and take pride in fostering client relationships.

Company Description

On-Site Staffing Services is a family owned and operated employment placement agency taking a hands-on approach to creating a skilled workforce in the greater Milwaukee area. As a fully accredited women- and minority-owned business, we value the need for diversity in the workplace and take pride in fostering client relationships.