Bookkeeper

Job Description

Job Description

Position: Bookkeeper
Location: Augusta or Portland Office
Compensation: $26–$30 per hour (DOE)

Outstanding Benefits Package, Including:

• 100% employer-paid health insurance for employees
• Employer paid short term disability
• Employer-paid life insurance
• Dental and vision insurance
• 401(k) with employer match
• 3 Weeks PTO and 12 paid holidays
• Wellness resources
• Professional development opportunities
• Supportive, team-driven culture with engaged leadership

About Us

Steve Smith Trial Lawyers is one of Maine’s leading litigation firms, serving clients statewide in family law, criminal defense, civil litigation, and probate. We are a mission-driven, close-knit team with deep community roots and a reputation for excellence. We are continuing to grow, and this position plays a key role in supporting our expanding financial operations.

Job Summary

The Bookkeeper will support the firm’s daily financial operations, including accounts payable and receivable, reconciliations, billing support, and trust accounting. This is a key role for an experienced bookkeeper who is highly organized, detail-oriented, and confident in navigating QuickBooks within a fast-paced environment. The Bookkeeper will work closely with firm leadership to maintain financial accuracy and ensure compliance with Maine Bar requirements.

Key Responsibilities

Accounting & Financial Support

• Maintain and reconcile the firm’s general ledger and financial accounts
• Process accounts payable and accounts receivable, ensuring timely and accurate entry
• Assist with payroll processes, including employee deductions and tax withholdings
• Complete monthly and quarterly financial reconciliations and reporting
• Maintain secure and accurate financial records for internal review and compliance

Billing & Client Accounting

• Support client invoicing processes as needed
• Ensure accurate tracking of time entries, expenses, and case-related financials
• Monitor outstanding client balances and assist in collections efforts
• Reconcile Work-in-Progress (WIP) reports with the firm’s case management system

Trust Accounting & Compliance

• Maintain and reconcile attorney trust accounts (IOLTA) in accordance with Maine Bar Rules
• Ensure proper tracking and segregation of client funds
• Prepare monthly trust reconciliations and bar-compliant financial reports

Financial Process Improvement

• Identify and recommend opportunities to streamline financial workflows
• Assist with budgeting, forecasting, and cash flow monitoring
• Support improvements to accounting systems and software as the firm continues to grow

Qualifications

• 3–5 years of professional bookkeeping experience required
• Strong, hands-on experience with QuickBooks is essential
• Prior experience in a law firm or professional services environment strongly preferred
• Experience with trust accounting is a plus (training provided for the right candidate)
• Understanding of U.S. financial operations, including AR/AP and bank reconciliation
• High level of accuracy, attention to detail, and confidentiality
• Ability to work independently while collaborating with leadership
• Experience with Clio or other legal case management systems is helpful but not required

If you’re looking for a meaningful opportunity to bring your bookkeeping expertise into a mission-driven, team-oriented legal environment, we encourage you to apply.