Administrative Assistant

Administrative Assistant

Responsible for providing administrative support within Business Operations for multiple Gas and Electric Distribution Field Leaders at various locations. The Administrative Assistant may be working in these areas: Gas and Electric Distribution support, Field Manager support or special projects. Duties include, but are not limited to:

Representing the department by welcoming visitors and reviewing correspondence, arranging corporate and department functions and special events, and answering questions and meeting requests

Completing a variety of administrative support tasks, including answering phones, filing, typing, creating / modifying complex documents (Microsoft Word and PDF) preparing presentations (Microsoft PowerPoint), creating and modifying spreadsheets (Microsoft Excel), making copies, arranging meetings, organizing and maintaining a busy calendar (Microsoft Outlook), etc.

Arranging corporate travel and meetings by developing itineraries and agendas, scheduling flights or booking other transportation, arranging lodging and meeting accommodations

Preparing reports and financial data

Completing projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem-solving, and making adjustments to plans

Improves quality results by studying, evaluating, and re-designing processes, implementing changes as needed

Must be able to interface and work with teams with diverse disciplines, understand their administrative needs and requirements.

Must be willing and able to rely on Policies, Procedures, Job Aids and pre-established guidelines to perform the functions of the position.

The successful candidate will possess good computer skills, including the aptitude and ability to learn and use one or more versions of specialized software.

We are willing to train the skilled candidate on the job.

Qualifications

Skills Required:

Microsoft Word

Excel

Access

Outlook email system

Detail oriented

Highly motivated

Well-organized

Team oriented

Attitude and aptitude to learn new skills and perform new responsibilities

Skills Preferred:

SAP Front/Back Office

Plotter operation

Scanner operation

Education:

Experience Required: 0 to 1 year's work experience, this is an entry level position.

Experience Preferred:

-Some work experience in an administrative or clerical role

-Experience with SAP would be an asset

-Strong customer service background

Education Required: High School degree or equivalent

Education Preferred: Some college

Other Information:

- May require lifting and/or carrying heavy loads (Approx. 5-35lbs)

- May require travel

- May require overtime

Additional Information

All your information will be kept confidential according to EEO guidelines. If this is the job opportunity for you give me a call at View phone number on click.appcast.io. I want to know more about your preferences. If in case you know someone who might be interested for this, feel free to pass it along. I look forward to hearing from you!