Executive Assistant

Executive Assistant

New Hope of Indiana is seeking an Executive Assistant to support the Chief Executive Officer (CEO) and other executive staff as assigned. This is an exempt position. Work is general business hours; however, rarely flexibility is required to accommodate weekend or evening hours. This position carries out its duties and responsibilities in accordance with the New Hope Core Values as well as supports the philosophy and mission of New Hope of Indiana.

Some traits we're looking for:

• Strong communication skills both verbal and written
• Strong attention to detail with administrative and organizational skills
• Ability to maintain confidentiality, exercise good judgement and react to situations in a tactful manner

What your day to day looks like:

• Coordinates a broad variety of administrative tasks for the CEO and/or executive team, including but not limited to:
  • Maintaining the executive's calendar/schedule
  • Ordering supplies for executive team and Board of Directors
  • Creating and maintaining reports for tracking, data entry, etc.
  • Prepare monthly Town Hall slides and recap email.
• Supports reception area coverage as needed, including participating in front desk rotation, creating a welcoming and inclusive environment.
• Attends executive leadership meetings for the purpose of taking minutes and/or coordinating the dissemination of data to attendees.
• Handles highly confidential financial, personnel and other types of documentation in a discreet, sensitive manner to ensure breaches do not occur.
• Assists with social media communication and other associate communication as needed.
• Communicates effectively to assist associates and others as needed, including cordial and efficient telephone handling, and responding to routine questions.
• Provides administrative functions as needed.
• Supports the New Hope Board of Directors and related governance functions, including preparation before, moderating all virtual elements during meetings, minute taking during board and committee meetings and all follow-up work.
• Assists with special projects and events.
• Performs other duties as may be assigned.

Personal Skills and Aptitudes:

• Demonstrate skills in effective and oral communication, possess strong attention to detail and ability to prioritize administrative and organizational duties.
• Maintain confidentiality, exercise good judgement and react to situations with professionalism and empathy.
• Establish relationships with a variety of stakeholders
• Proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint, Teams and Co-Pilot), SharePoint, Canva, Zoom and social media.

Work Schedule:

• Must be able to work daytime hours.
• Must be able to work at least 4 days a week in the office after position onboarding.
• Occasional weekend or evening hours may be required, based on needs.

Required Education and Experience:

• Associates Degree from an accredited college and two (2) years of experience working in an administrative support role OR a minimum of five (5) years of administrative support to senior leadership (executives, C-suite job titles, etc.) in lieu of education
• Must be proficient in Microsoft Suite (Outlook, Word, Excel, PowerPoint), Dropbox, and social media

Preferred:

• Bachelor's Degree from an accredited college or university and two (2)+ years experience in an administrative role supporting senior leadership (preferred)

The Benefits We are Proud to Offer: The New Hope Difference

• 403(b) Retirement Plan with Employer Match
• Attractive Medical/Dental/Vision plans
• 100% employer paid short-term/long-term disability
• 100% employer paid basic life and AD&D insurance
• Generous Paid Time Off accrual
• Tuition Reimbursement
• Employee Assistance Program
• Employee Referral Bonus

About New Hope of Indiana:

At New Hope of Indiana, we are not just an organization; we are a community dedicated to empowering individuals with disabilities to live their most fulfilling lives. Established as the largest not-for-profit provider of residential services in Marion County, we pioneer transformative initiatives that foster inclusivity, independence, and a culture of compassion.

Our mission is clear: to actively support individuals with disabilities through comprehensive services and unwavering advocacy for human dignity. We envision a world where everyone belongs, and our community embraces and welcomes individuals with disabilities, making inclusion the norm.

New Hope of Indiana provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.