Sr. Executive Assistant (Project Administration Focus)

Division: Eskenazi Health


Sub-Division: Hospital


Req ID: 25558


Schedule : Full Time


Shift : Days


Eskenazi Health serves as the public hospital division of the Health & Hospital Corporation of Marion County. Physicians provide a comprehensive range of primary and specialty care services at the 333-bed hospital and outpatient facilities both on and off of the Eskenazi Health downtown campus including at a network of Eskenazi Health Center sites located throughout Indianapolis.


Position Summary

Reporting directly to a Chief-level Executive or Senior Leadership Team member, the Senior Executive Assistant (Project Administration Focus) is a key partner to senior leadership designed for a proactive, analytical, and technically capable professional. This position goes well beyond traditional support and requires the ability to independently manage complex priorities, produce and interpret executive-level reports, and drive key initiatives forward.

The successful candidate will serve as a trusted thought partner to senior leaders-anticipating needs, proactively identifying solutions, and providing informed recommendations. In addition to managing their executive admin operations, this role plays a critical part in coordinating programs, tracking deliverables, and ensuring visibility into progress across high-priority initiatives. Advanced technology skills, sound judgment, and the ability to operate with discretion and confidence in a fast-paced healthcare environment are essential.

This role is ideal for a quick-thinking professional who thrives on ownership, operates with a high degree of autonomy, and adds value by enabling executive leaders to focus on strategic decision-making.

Key Responsibilities

Project Management & Strategic Support

• Manage and execute special projects and executive-level assignments from planning through completion
• Establish objectives, determine priorities, track progress, and adjust plans as priorities evolve
• Prepare executive reports, presentations, dashboards, and data analyses to support decision-making
• Research, compile, and synthesize information for senior leadership
• Coordinate across departments to ensure deliverables are completed accurately and on time

Executive & Administrative Support

• Provide senior-level administrative support with minimal supervision
• Manage executive calendars, correspondence, meetings, and travel arrangements
• Ensure meeting materials and briefings are prepared in advance and error-free
• Attend meetings and prepare minutes as requested
• Screen and prioritize inquiries using sound judgment and discretion

Operational Excellence & Communication

• Maintain awareness of executive priorities and proactively surface issues requiring attention
• Clearly communicate concerns, deadlines, and risks to the executive leader
• Maintain confidential electronic and paper records
• Create and manage databases, Excel spreadsheets, and tracking systems
• Provide continuity and reliability within Hospital Administration operations

Qualifications

• Bachelor's degree in Business Administration or related field with 2 years of relevant experience
  OR
• 8 years of directly related executive or senior administrative support experience

Preferred Skills

• Strong project management, organizational, and prioritization skills
• Ability to anticipate needs and adapt to changing priorities
• Advanced written and verbal communication skills
• High degree of professionalism and discretion
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Medical terminology experience preferred

Accredited by The Joint Commission and named as one of Indiana's best employers by Forbes magazine for two consecutive years and the top hospital in the state for community benefit by the Lown Institute, Eskenazi Health's programs have received national recognition while also offering new health care opportunities to the local community. As the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the first verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few.