Records Clerk Assistant

Job Description

Job Description

Description:

  SUMMARY 

The City of Edgewater is seeking a full-time Assistant Police Records Clerk. Edgewater is a progressive city of approximately 5,500 residents nestled between the cities of Denver, Wheat Ridge, and Lakewood. The Assistant Records Clerk is responsible for assisting the daily operations of the Edgewater Police Department’s records section and maintaining complete reference records for the Edgewater Police Department.

Once trained, employees must be able to perform with minimal supervision in a fast-paced environment. Work is required outside of regular business hours and includes evenings and weekends. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include but are not limited to the following: 

· Performing complex secretarial and routine administrative work in support of the Edgewater Police Department. This includes composing and typing original correspondence, screening calls, scheduling appointments, and performing other administrative and reporting duties as required.

· Understanding and interpreting open records laws (CORA and others as needed).

· Working with officers, detectives, property section and the District Attorney’s Office to ensure that all e-discovery data is complete and timely. 

· Receiving, reading, classifying, coding, and filing accident, crime, and non-criminal reports.

· Running various computer-generated reports as needed.

· Maintaining a variety of files, including computer database, reports summonses, and related data received from officers and the municipal court.

· Processing all incoming paperwork from other departments. Separating copies and distributing completed paperwork to proper agencies. Verifying completeness of information proper to distribution.

· Responding to records requests from other agencies, courts, and the general-public.

· Performing non-emergency telephone and walk-in receptionist duties: screening callers and visitors, handling any questions or problems of a less technical nature and referring more complex inquiries or problems to appropriate staff. 

· Supporting team members in their area of responsibility as needed. 

· Participating in staff meetings and ongoing training opportunities.

· Maintaining regular and punctual attendance.

· Communicating effectively, both in writing and orally, to convey the philosophy and mission of the City to citizens, employees, other jurisdictions, and peers. 

· Any other duties and responsibilities as assigned by the Chief of Police.

· Research for Court projects 

· Municipal court: translator and interpreter

· Municipal court: Checks people in and out

QUALIFICATION REQUIREMENTS  

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required.

1) Must have legal authorization to work in the United States of America.

2) Possess a valid driver’s license with the ability to safely operate a motor vehicle, provide proof of a safe driving record, and maintain a safe driving record.

3) Submit and pass a CIJIS compliance pre-employment background check including but not limited to a polygraph test, psychological suitability exam and drug screen. 

4) Strong knowledge of computer-based technology. Familiarity with NIBRS RMS, preferred.

5) Background in working with sensitive records, preferred.

The City of Edgewater maintains a drug-free work environment. No employee shall report for duty impaired by or under the influence of alcohol or drugs to the slightest degree. Any employee who reports to work impaired by, under the influence of, or in possession of drugs or alcohol shall be relieved of their duties immediately and without pay. Employees are expected to use prescription or legal over-the-counter drugs in the proper manner and dosage and are expected to know whether even the proper use of such drugs may impair their ability to perform their job safely and competently. 

EDUCATION/EXPERIENCE

· High School Diploma

· Experience in secure records management preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

· Must possess or be able to obtain First Aid, CPR and AED Certification. 

OTHER SKILLS and ABILITIES

· Demonstrated knowledge and understanding of the operation of a personal computer along with basic Microsoft Office Suite 365.

· Use of telephone, calculator, fax machine, and photocopier.

· Outstanding customer service and interpersonal communication skills, to maintain effective working relationships with citizens, elected officials, appointing authorities, department heads, appointed boards, employees, and volunteers.

· Ability to work independently.

· Spanish language skills preferred.

ENVIRONMENTAL AND PHYSICAL CONDITIONS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Effective audio-visual skills and perception needed for making observations, reading, writing, and communicating with others.

· Most duties are performed in an office environment. The incumbent may make occasional trips to external locations experiencing exposure to weather elements and temperatures, construction site risks, and automobile travel.

· Ability to lift and carry items such as office supplies and equipment, up to 50 pounds, on an occasional basis. 

· Ability to participate in and respond to routine conversation in person or via telephone, and distinguish telephone, printers, computers, and other auditory tones.

BENEFITS

The City of Edgewater offers a robust benefits package that includes 401(a) and 457(b) Retirement Plans, Vacation Leave, Personal Leave, Sick Leave, 12 Paid Holidays, Health Insurance, Dental Insurance, Vision Insurance, Health Reimbursement Account, Flexible Spending Account, Life and AD&D Insurance, and Long-Term Disability Insurance