Human Resources Representative

Job Description

Job Description

Description:

About Us

Growers Transplanting is a leader in agricultural innovation, producing millions of premium vegetable and fruit seedlings that support growers across the country. With over 5.5 million square feet of greenhouse production, advanced technology, and more than 40 years of expertise, we are committed to delivering quality, efficiency, and exceptional customer service. Our team is passionate about continuous improvement, collaboration, and helping agriculture thrive. We are currently seeking a bilingual (English/Spanish) Human Resources Representative to join our team and support our growing workforce.

Position Summary

The Human Resources Representative at GTI is responsible for supporting the daily operations of the Human Resources department, with a primary focus on recruiting, onboarding, and offboarding activities. This role manages employee lifecycle processes, maintains accurate HR records, supports compliance efforts, and assists with employee relations. The position requires occasional travel (approximately 20%) and plays a key role in supporting GTI’s workforce needs and organizational growth.

Key Responsibilities

Recruiting & Staffing

• Lead full-cycle recruitment efforts, including job postings, application review, screening, and coordination of interviews.
• Partner with hiring managers to define job requirements, qualifications, and competencies for open roles.
• Schedule and coordinate interviews, communicate with candidates, and ensure a positive candidate experience.
• Support seasonal hiring initiatives and workforce reductions as needed, ensuring smooth and professional transitions.
• Maintain proactive talent pipelines to support ongoing and future staffing needs.

Onboarding & Offboarding

• Coordinate and facilitate new hire onboarding, including orientation scheduling, documentation, and follow-up.
• Prepare and maintain new hire packets, termination packets, and related documentation.
• Maintain accurate employee personnel files, medical files, and other required records in compliance with company policy and applicable laws.
• Manage employee separations, including exit interviews, final paperwork, and compliance documentation.

HR Administration & Compliance

• Support daily HR functions including benefits administration, leave management, performance processes, and employee relations.
• Assist with HR audits, including FLC audits, and ensure compliance with federal, state, and local employment laws.
• Maintain and update HR policies, procedures, job descriptions, and offer letters as needed.
• Support and conduct required employee training, including sexual harassment prevention training.

Communication & Coordination

• Respond to employee, applicant, and supervisor inquiries, escalating complex issues as appropriate.
• Participate in disciplinary meetings, investigations, and terminations as needed.
• Follow up with new hires regarding benefits enrollment and related questions.

DOT Compliance Program

• Own day-to-day administration of the company’s DOT compliance program, ensuring all regulatory requirements under FMCSA are met and properly documented.
• Maintain complete and audit-ready Driver Qualification Files (DQFs), ensuring all required documents (licenses, medical cards, background checks, certifications, and employment verifications) are current and compliant.
• Manage FMCSA Drug & Alcohol Clearinghouse activities, including pre-employment queries, annual queries, violation reporting, and record retention.
• Coordinate and execute DOT drug and alcohol testing programs, including pre-employment, random, post-accident, and reasonable suspicion testing in compliance with federal regulations.
• Conduct and document annual Motor Vehicle Record (MVR) reviews for all drivers and track ongoing driving eligibility.

Qualifications

• High school diploma or equivalent required.
• Bilingual in Spanish required.
• 3–5 years of HR or related office experience preferred.
• Strong organizational skills with high attention to detail and accuracy.
• Excellent verbal and written communication skills.
• Working knowledge of HR principles, practices, and compliance requirements.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong interpersonal skills with the ability to interact effectively at all levels of the organization.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with HRIS and payroll systems preferred.

Physical Requirements

This position requires regular sitting, speaking, and hearing. The employee is frequently required to use hands and fingers to operate office equipment and occasionally stand, walk, and reach with hands and arms. The role may also involve occasional stooping, kneeling, crouching, or crawling. The employee must occasionally lift and/or move up to 25 pounds. Close vision and color differentiation are required.

Disclaimer

This job description is intended to describe the general nature and level of work performed and is not an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change at any time with or without notice. Employees interested in