Office Manager

Job Description

Job Description

Be Part of Something Growing

Are you an organized, motivated professional who enjoys making things happen, solving problems, and helping a business run at its best?

We are looking for an Office Manager who wants more that just a job.

We're looking for someone who wants to become an important part of our team, help strengthen our day to day operations and grow with a construction business that is building for the future.

This is an opportunity to work directly with company leadership, make a meaningful impact, and help create the systems and processes that support our continued growth. We value initiative, accountability, teamwork, and people who take pride in doing things right.

Make a real impact . Your work will directly support our projects. customers, subcontractors, and overall business operations.

Work as part of a team. You'll communicate closely with the owner and work alongside the people who keep our projects moving.

Take ownership. We appreciate people who see what needs to be done, takes initiative, and follow through without waiting to be asked.

Grow with the Company. As our business expands, there will be opportunities to take on additional responsibilities, improve office systems, and develop professionally.

Help build something lasting. Your organizational skills and ideas can help shape how our office operates and how we prepare for the next stage of growth.

What You'll Do.

As office manager, you'll keep the administrative and financial side of our construction business organized, efficient, and on track.

Your responsibilities will include:

• Managing daily office operations, phone calls, emails, scheduling, and correspondence.
• Maintaining organized project files, contracts, proposals, change orders, and other construction documents.
• Assisting with bookkeeping, invoicing, accounts receivables, vendor bills, and payment tracking.
• Maintaining Quickbooks records and helping monitor job costs and financial information.
• Collecting and tracking subcontractor paperwork, including W-9's and certificates of insurance.
• Coordinating with subcontractors, suppliers, customers and our accountant.
• Tracking deadlines, outstanding items, and follow-up tasks to make sure nothing falls through the cracks.
• Identifying opportunities to improve organization, communication, and office procedures.
• Keeping the owner informed of important issues, upcoming deadlines, and items requiring attention.

Who we're looking for

We want someone who is dependable, detail oriented and genuinely interested in helping a business succeed.

The right person will:

• Have experience in office management, administration, bookkeeping, or a similar role.
• Be comfortable using Quickbooks, Microsoft office, email, and spreadsheets.
• Communicate professionally and work well with different personalities.
• Be able to organize multiple priorities and meet deadlines.
• Take initiative, solve problems and follow tasks through to completion.
• Handle confidential business and financial information responsibly.
• Be open to learning. improving processes, and taking on new responsibilities,
• Bring a positive attitude and a strong sense of accountability to the team.

If you like taking ownership bringing order to a busy environment, supporting a team and helping build better ways of doing things, you may be exactly who we're looking for.