Project Manager

Job Description

Job Summary:

The Project Manager is responsible for managing and directing all project activities from early planning through final completion, encompassing both preconstruction and construction phases. This individual supports design development, budgeting, bidding, procurement, and constructability efforts during preconstruction, and transitions to ensuring project execution, subcontractor coordination, financial tracking, schedule management, and project closeout during construction. Reporting to a Project Executive, this role requires strong organization, coordination, communication, and technical engineering/construction skills to ensure successful project delivery aligned with scope, budget, schedule, and quality standards.

*Significant experience with ground-up Industrial construction desired.

Compensation will be commensurate with experience.

Major Duties/Responsibilities:

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• Manage daily operations of assigned projects, from preconstruction/DD through mobilization through substantial completion and final closeout.
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• Manage multiple projects throughout tri-state region at once.
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• Travel to various jobsites to review field issues, coordinate with superintendents, and attend client/subcontractor meetings.
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• Serve as a key point of contact for subcontractors, suppliers, and vendors for project coordination, RFI management, submittal tracking, and issue resolution.
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• Maintain and manage ALL project documentation, including RFIs, submittals, change orders, meeting minutes, progress reports, punch lists, and daily logs within Procore or other project management systems.
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• Create, monitor and update project schedules in coordination with field teams, subcontractors, and the Project Executive.
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• Review subcontractor scopes of work, assist with subcontract drafting and administration, and manage subcontractor compliance with project requirements.
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• Lead the preparation and submission of owner billings, subcontractor pay applications, budget tracking, client payments and financial reporting.
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• Lead and document project meetings, including owner, architect, subcontractor, and internal coordination meetings.
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• Schedule and manage subcontractor trade coordination meetings, preconstruction meetings and submittal review meetings.
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• Managing submittals and shop drawings. Assessing conformance to contract specifications, resolving any conflicts in interpretation.
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• Manage and coordinate all material tracking and identify long-lead materials at the onset of the project.
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• Manage the project change management process, including pricing, tracking, and negotiating owner change orders and subcontractor change orders.
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• Ensure that quality control procedures are implemented and that work meets project specifications and company standards.
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• Support project safety initiatives by working with the site superintendent and subcontractors to ensure compliance with company and OSHA safety requirements.
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• Manage project closeout activities, including punch list management, warranty documentation, and final inspections.
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• Communicate regularly with the Site Superintendent and Project Executive to report project status, identify risks, and escalate issues as needed.
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• Lead the preparation and review of final project documentation including as-built drawings, O&M manuals, and turnover packages.
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• Maintain strong working relationships with clients, consultants, subcontractors, and internal teams.
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• Coordinate meetings with design teams, clients, consultants, and internal stakeholders to support project development goals.
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• Participate in constructability reviews, identifying design conflicts or inefficiencies that could impact construction cost or schedule.
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• Assist in preliminary project scheduling and early site logistics planning to support preconstruction efforts.
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• Maintain accurate and organized project documentation, including meeting minutes, budget updates, within Procore or other project management software.
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• Support the preparation of owner presentations, budget updates, bid tabulations, and final GMP or lump sum proposals.
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• Communicate regularly with Senior Management (PX/OM, etc.) and internal team members to ensure timely completion of assigned tasks.
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• Perform other project-related duties as assigned.
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Qualifications:

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• Bachelor’s Degree in Construction Management, Engineering or similar plus a MINIMUM of 8 years relevant experience.
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Required Skills/Abilities:

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• Significant experience with Industrial/Manufacturing Construction.
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• Ability to prioritize multiple tasks and deadlines in a fast-paced environment.
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• Strong technical understanding of construction drawings, specifications, contracts/subcontracts and design intent.
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• Ability to read and interpret plans and analyze costs, quantities, and scope of work.
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• Solid knowledge of construction budgeting, estimating principles, and bidding practices.
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• Solid understanding of construction project management principles, scheduling, subcontractor management, and field coordination.
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• Strong financial management skills including exposure to cost tracking, budget reconciliation, and change order management.
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• Highly organized with excellent attention to detail and time management skills.
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• Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Teams), Microsoft Project, Procore, Bluebeam, OpenSpace
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• Strong verbal and written communication skills, with the ability to interface effectively with internal teams and external partners.
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• Demonstrated leadership and interpersonal skills.
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• Professional demeanor and strong work ethic, with a proactive and collaborative approach to problem solving.
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Please attach your resume and include references in your application.

Physical Requirements:

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• Must be able to access and navigate each department at the organization’s facilities.
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• Must be able to traverse jobsites periodically for progress inspections and site coverage as necessary.
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• Prolonged periods sitting at a desk and working on a computer.
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• Must be able to lift up to 15 pounds at times.
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