School Office Assistant - Fox Ridge Middle School

Job Summary Perform a broad range of administrative, clerical, and support tasks at a school location. May provide occasional assistance to the School Principal or Assistant Principal as requested. Responsibilities

1. Greet and welcome visitors; answer and screen telephone calls; take messages; assist staff, students, parents, and community members; monitor students sent to the office. (Daily, 20%)
2. Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserve rooms, record and transcribe meeting minutes; arrange travel schedules and reservations; maintain department calendars. (Daily, 20%)
3. Draft letters, memorandums, reports, newsletters, announcements; compose and type routine correspondence; support school projects. (Daily, 15%)
4. Organize and maintain file system including IEPs, databases, personnel records, student records, evaluations, budgets, insurance, club budgets, mentor program, workshops. File correspondence and attendance. (Daily, 15%)
5. Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports. (Daily, 10%)
6. Read, route, respond to incoming mail; prepare outgoing mail, emails, faxes. (Daily, 5%)
7. Monitor and record budgets. (Weekly, 5%)
8. Order and maintain supplies/inventory; arrange equipment maintenance; process purchase appointments. (Weekly, 5%)
9. Perform other duties as assigned. (Daily, 5%)

Reporting Relationships This job has no direct supervisory responsibilities. Minimum Qualifications Criminal background check and fingerprinting required. High School Equivalency (HSE) diploma. One (1) year of administrative assistant/clerical, HR, budget, payroll, accounting, banking/loan servicing, or operational school support experience. Basic knowledge of typical office equipment (telephones, copiers, fax machines, email). Basic knowledge of common computer application software. Basic knowledge of Microsoft Office. Intermediate interpersonal relations skills. Intermediate verbal and written communication skills. Intermediate organizational skills. Ability to operate common office equipment. Ability to work alone and with others. Ability to write routine reports and correspondence. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books. Physical Requirements and Working Conditions Light work strength level (lifting or carrying up to 25 pounds). Works both indoors and outdoors. Moderate noise level. Work location may change to meet organizational requirements. Frequent standing and walking. Frequent bending and reaching. Frequent lifting, pulling, and pushing. Manual dexterity for computer keyboard. Repetitive motions. Speaking and hearing required. Exposure to outdoor weather conditions. Normal school environment. Desired Qualifications Experience working in the public sector. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Racially conscious and culturally competent with commitment to continuous improvement. #J-18808-Ljbffr Cherry Creek Schools