Transportation Manager

Transportation Manager

The Transportation Manager is responsible for all point-to-point logistics and transportation operations for PowerGrid Services' equipment fleet. This role manages the complete lifecycle of equipment movement and on-road compliance: receiving new assets from suppliers, coordinating delivery to business units, ensuring Samsara telematics installation and equipment upfitting before BU arrival, managing end-of-life equipment disposition (return or auction), ensuring DOT compliance and vehicle safety, managing titles and registrations, and analyzing transportation costs and efficiency across all business units.

The Transportation Manager establishes and manages relationships with national transport carriers, towing companies, and logistics providers; ensures compliance with MSAs, insurance requirements, and DOT regulations; and provides business units with approved provider networks, compliance guidance, and cost reduction opportunities.

Key responsibilities include:

Incoming Equipment Movement & Deployment

Coordinate receipt of new equipment from suppliers and manufacturers

Arrange and manage transport of new equipment to designated business units

Ensure Samsara telematics is installed and activated BEFORE equipment arrives at business unit

Oversee equipment upfitting (attachments, decals, configurations, safety equipment) so equipment is ready to deploy on day of arrival

Track incoming equipment status and provide BU delivery timelines

Verify equipment quality and specification compliance upon receipt

Coordinate pre-delivery inspections and safety checks

DOT Compliance & Vehicle Safety

Ensure all equipment meets DOT safety and compliance requirements before deployment to business units

Coordinate annual DOT inspections and maintain inspection records

Ensure all safety equipment is installed and functional (lights, markings, safety devices)

Track and enforce DOT compliance deadlines and inspection schedules

Ensure business units understand DOT obligations and compliance requirements for equipment operation

Monitor and report on DOT compliance status across all mobile equipment

Escalate compliance issues to VP of Fleet immediately

Maintain documentation for audit and regulatory purposes

Title & Registration Management

Oversee issuance and management of vehicle titles for all fleet equipment

Coordinate registration process for new equipment across all states where PowerGrid operates

Track and enforce annual registration renewals for all equipment

Maintain master title and registration documentation for all assets

Ensure business units receive registration documentation when equipment arrives

Coordinate transfer of titles and registrations during equipment disposition (return or auction)

Manage multi-state registration requirements and IFTA/IRP compliance

Track registration expiration dates and provide advance notice of renewal requirements

Maintain audit trail of all title and registration changes

Telematics Management (Samsara)

Manage Samsara device installation on all incoming equipment before delivery to business units

Oversee Samsara account setup, user provisioning, and reporting configuration

Monitor Samsara uptime and performance; troubleshoot and resolve connectivity issues

Ensure Samsara data feeds are active and reporting correctly for all installed devices

Coordinate with Samsara support and IT on system troubleshooting and platform updates

Track installation metrics and report on completion rates and outstanding units

End-of-Life Equipment Management & Disposal

Equipment Evaluation & Disposition Planning:

Work with VP of Fleet to evaluate and prioritize equipment for end-of-life disposition

Develop disposition timeline and strategy for each asset (immediate removal vs. scheduled end-of-life)

Assess equipment condition and determine optimal disposition channel (auction, return to lessor, salvage, donation)

Document disposal justification and obtain VP approval before proceeding

Coordinate with BU leadership to schedule removal and transition planning

Provide disposition schedule to Finance for asset retirement and accounting purposes

Auction House Selection & Management:

Maintain relationships with multiple regional and national auction houses and liquidation providers

Evaluate auction house options based on equipment type, geographic location, expected value, and timing

Negotiate auction consignment agreements and fee structures

Request pre-auction estimates on expected proceeds and residual value recovery

Provide auction houses with complete equipment documentation, photos, and condition reports

Coordinate auction timing and lot grouping to maximize proceeds

Serve as primary contact for auction house questions and coordination

Transportation & Logistics to Auction:

Arrange transport of equipment from business units to auction facility or designated location

Coordinate with approved transport carriers for safe and timely delivery

Ensure all equipment reaches auction in documented condition

Track equipment status from BU pickup through delivery to auction house

Obtain delivery confirmation and equipment acceptance documentation from auction facility

Maintain photographic documentation of equipment condition at time of delivery

Title Transfer & Registration Cancellation:

Initiate title transfer process to auction house or liquidation provider

Coordinate with state DMV to cancel vehicle registrations

Remove equipment from registration tracking systems (IFTA/IRP)

Deactivate Samsara devices from equipment before disposal

Ensure clean title transfer with no outstanding liens or compliance issues

Maintain documentation of all title and registration changes in master file

Auction Tracking & Proceeds Recovery:

Monitor auction listings and obtain lot numbers for tracked equipment

Track auction dates and provide advance notice to Finance of expected sale dates

Obtain final auction sale price and proceeds documentation

Verify proceeds received against expected sale prices and auction house projections

Track and report on residual value recovery by equipment type and vintage

Reconcile actual proceeds against budgeted residual values

Identify variances and trends (units selling above/below projections)

Provide Finance with sale documentation for revenue recognition

Asset Retirement & System Updates:

Coordinate equipment removal from Fleetio and all fleet management systems

Remove equipment from maintenance tracking and compliance schedules

Obtain asset retirement approval from Finance/Accounting

Provide complete disposition documentation package to Accounting for asset write-off

Maintain archive of all disposition documentation for audit purposes

Update asset registry to reflect final disposition status and sale date

Reporting & Documentation:

Prepare monthly/quarterly end-of-life disposition reports

Track and report on equipment removed, auction dates, sale prices, and proceeds

Report on residual value recovery rates by equipment class and age

Identify and track disposition delays or challenges

Prepare executive board packs on equipment disposition trends and proceeds

Maintain complete audit trail of all end-of-life equipment from flagging through final sale

Transportation Carrier & Towing Relationships:

Establish and maintain relationships with national equipment transport carriers

Establish and maintain relationships with national towing companies

Negotiate MSAs (Master Service Agreements) with transport and towing providers

Verify insurance coverage and compliance requirements for all carriers and towing companies

Ensure carriers maintain DOT compliance and safety certifications

Provide business units with approved carrier and towing company contact lists and account information

Ensure all business units use only approved providers for equipment movement and towing services

Monitor provider performance, response times, and service quality

Address provider issues and escalate non-compliance to VP of Fleet

Cost Analysis & Optimization:

Review and analyze transportation and towing costs by business unit

Identify opportunities to reduce transportation spend and improve efficiency

Develop reports on shipping costs by BU, cost trends, and benchmark opportunities

Evaluate whether business units should use internal resources (employees) vs. external carriers for specific moves

Provide data-driven recommendations on opportunities for cost reduction and process improvement

Track towing service usage and evaluate when BU employees should handle towing vs. external providers

Analyze residual value recovery and identify optimization opportunities

Prepare executive board packs highlighting transportation trends, challenges, and optimization opportunities

Compliance & Documentation:

Ensure all carriers and towing companies maintain current insurance and MSA compliance

Track and verify insurance documentation for all approved providers