Executive Assistant

Executive AssistantGreenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. Join our Restructuring team as an Executive Assistant located in our Minneapolis office.We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.We are seeking a highly skilled professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong problem-solving and decision-making abilities, ensuring efficiency and accuracy in every task. With a dedicated work ethic and a can-do attitude, you will take initiative and approach challenges with confidence and resilience. Excellent communication skills are essential for collaborating effectively across teams and delivering exceptional client service. If you are someone who demonstrates initiative, adaptability, and innovation, we invite you to join our team.This role will be based in our Minneapolis office, on an in-office basis. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building.Position Summary:The Executive Assistant provides high-level administrative and operational support to the Managing Shareholder and Business Director. This role serves as a trusted point of contact for internal and external clients, helping to facilitate communication, coordinate priorities, and ensure matters move forward efficiently. The ideal candidate is highly organized, professional, and discreet, with sound judgment, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment with minimal supervision. Strong interpersonal skills and executive presence are essential.Key Responsibilities:Provides high-level administrative and project support to the Managing Shareholder, including tracking deadlines, monitoring deliverables, coordinating follow-up, and supporting special projectsCoordinates client engagement, intake, and conflicts processes in accordance with firm proceduresAssists with business development initiatives, filings, and other practice support needsCommunicates with clients regarding matter coordination, billing and collections, and business development supportServes as the primary point of contact for the Restructuring Practice Group, facilitating communication and daily operations among attorneys, paralegals, staff, clients, and other stakeholdersManages calendars, schedule meetings and appointments, and coordinate email and telephone communicationsArranges complex domestic and international travel, including itineraries, logistics, and related documentationMaintains client files, contact lists, matter information, and related recordsPrepares, edits, proofreads, and finalizes correspondence, documents, presentations, and other written materialsReviews, prioritizes, routes, and responds to correspondence and incoming communications, exercising judgment and discretionProcesses expense reimbursements and high-volume expense reports accurately and in a timely mannerSupports client billing, collections, time entry, and related administrative processesCommunicates regularly with clients, opposing counsel, courts, and internal teams to coordinate matters and support client serviceQualifications:Exceptional organizational skills, attention to detail, and ability to manage competing priorities in a fast-paced environmentProfessional judgment, discretion, and ability to maintain confidential informationProactive, resourceful, and solutions-oriented approach to workStrong interpersonal skills and ability to collaborate effectively with attorneys, staff, clients, and external contactsExcellent written and verbal communication skillsAbility to work independently, anticipate needs, and follow through on assignments with minimal supervisionFlexibility to respond to time-sensitive matters outside normal business hours, as neededEducation & Prior Experience:Minimum of 5–8 years of experience providing administrative or executive-level support in a professional service, corporate, or legal environmentPrior law firm experience and experience supporting a practice group, senior attorney, or executive is highly preferredBachelor's degree or equivalent combination of education and experience preferredTechnology:Proficiency with Microsoft Office Suite, document management systems, billing/time-entry platforms, and other office technologiesUnderstanding of AI capabilities, limitations, and responsible use in a professional environment.Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.Physical Requirements:While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.This position may also be sedentary and require the employee to sit for extended periods of time.Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.The expected pay range for this position is:$50.58 to $54.04 per hourActual pay will be adjusted based on experience, location, and other job-related factors permitted by law. Full time employees may be eligible for a discretionary bonus, health insurance with an optional HSA, short term disability, long term disability, dental insurance, vision care, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, 401K, vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary critical illness and cancer insurance and pet insurance. Commuter and Transit programs may also be available in certain markets.GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.