Administrative Assistant

Title: Administrative Assistant

Agency: Mountain Empire Community College

Location: Wise - 195

FLSA: Nonexempt

Hiring Range: $16.90 per hour

Full Time or Part Time: Part Time

Additional Detail

Job Description:

Mountain Empire Community College is a comprehensive two-year college serving residents of Lee, Scott, Wise, and Dickenson counties, and the City of Norton. MECC is one of twenty-three colleges in the Virginia Community College System and operates under policies established by the State Board for Community Colleges and the Local Advisory Board. The College is financed primarily with state funds, supplemented by contributions from the local jurisdictions.

This administrative assistant position serves in multiple clerical, purchasing, and customer service roles for the School of Information and Industrial Technologies and Workforce Solutions and its accredited programs. This position interacts with students, division faculty, advisors, advisory committees, and the public and requires office presence, organization and efficiency. Telework opportunities are not provided with this position.

This is a part-time, temporary position established to provide administrative support during an extended employee absence. The duration of the position will depend on operational needs and may end if the employee returns to work.

This position also provides an excellent opportunity for an individual to demonstrate their administrative skills, become familiar with the college and its operations, and make a meaningful contribution to the division. Depending on future staffing needs, performance, and available funding, the temporary position may provide an opportunity to be considered for a permanent, full-time position with benefits. While continued employment or a permanent position cannot be guaranteed, successful performance in this role may position the individual well for future opportunities with the college.

This position is designated as a covered employee in a non-restricted position in accordance with Department of Human Resource Management (DHRM) Policy 2.20. A non-restricted position is one that is funded by sources considered continuous or recurring, such as Educational and General Funds.

Minimum Qualifications:

Knowledge, skills, and abilities required to be successful in the position:

• Ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.
• Resourceful in the absence of a supervisor.
• Basic understanding of accounting systems.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Basic understanding of clerical procedures and systems such as record keeping and filing.
• Ability to work independently.
• Proficient in technology - use of computers and common business software applications, including Microsoft Office Suite, and the ability to learn and effectively use new software, systems, and technology as required by the position.

Required minimum qualifications:

• High school graduate or GED
• Demonstrated experience performing administrative duties and responsibilities in a professional office or organizational setting.which can be substituted with an associate's or higher degree in an applicable field.
• Demonstrated proficiency in Microsoft Office Suite applications
• Demonstrated experience performing budget reconciliations which can be substituted with higher education courses in accounting or business.

Additional Considerations:

Certified Administrative Professional (CAP) certification.
Current certifications in the various applications within Microsoft Office Suite.
Demonstrated experience in purchasing and/or receiving.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer