Administrative Assistant

Contract Administrative Assistant

Position Type: Contract (4months) to hire

Work Schedule: Monday – Friday; 7:30am – 4pm

Job Description:

• Provides administrative support to the Plant Manager
• Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
• In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
• In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify
• Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
• In charge of housekeeping duties; ensures cleanliness and order in plant/office areas
• Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur
• Processes daily paperwork/reports as required
• Reviews/files production records
• Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
• Sourcing/Outsourced quotes (Blends, Pure Products, Raw Materials)
• Tracks employee training sessions and monthly safety meetings
• Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
• Ensures all facility licenses and permits are current
• Manages cylinder invoicing, transferring, manifesting, ordering and inventory adjustments
• Maintains office equipment and supplies
• Keeps track, inputs data on bulk products received on a daily basis
• Helps prepare annual state and federal compliance reports
• Oversees shipping and receiving records, procedures, regulations, tracking
• Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
• Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
• Maintains a good relationship with common carriers; informs them of any changes of regulations; insures shipments arrive at destinations in good condition; reports any issues to management; insures plant gets best rates, fastest transit times
• Other duties and/or special projects as assigned by Plant Manager

General Requirements:

• High School diploma or GED required
• 5+ years experience as an administrative assistant
• Proficiency in Google Workspace
• Ability to enter data efficiently, timely and correctly in order to meet deadlines
• Good planning and organizational skills
• Ability to professionally interact with business contacts both inside & outside of the company
• Strong verbal, listening, and written communications skills
• Attention to detail and a high level of accuracy and confidentiality
• Strong time management and multitasking skills
• Ability to work independently or as a team player

Pay Range: The pay range for this position is $20 - $25 per hour; however, the pay offered may vary depending on job-related knowledge, skills, and experience. This pay information is being provided pursuant to applicable law and is based in part on market location.

Benefits:

• Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
• Continuous Employment Development and Learning
• Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
• 401K
• Healthcare & Healthcare Group Medical Coverage
• Dental Insurance Coverage
• Vision Insurance Coverage
• Basic Life Insurance & AD&D
• Long Term Disability
• Voluntary Short-Term Disability
• Access to Health Joy
• GAP Medical Coverage
• Direct Deposit
• Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.