Legal Administrative Assistant

Legal Administrative Assistant - Jacksonville, Florida (onsite)

Ansbacher Law is seeking a Legal Administrative Assistant to provide administrative support to one primary attorney while also providing administrative and legal support to the firms practice teams. This cross-functional role is ideal for someone who thrives in a fast-paced enforcement, can effectively balance competing priorities, and enjoys an evolving workload as a trusted resource for attorneys and colleagues.

Success in this role requires a high level of attention to detail, strong organizational skills, and the ability to take initiative. We are looking for someone with a positive, friendly, and energetic personality, a strong work ethic, and an assertive yet professional demeanor.

About Ansbacher Law

Founded in 1997 by Barry Ansbacher, Ansbacher Law is a top-rated and rapidly growing Florida law firm recognized as one of the Best Places to Work 2025. Our firm is built on integrity, professionalism, and a deep respect for our clients and community. We serve clients throughout Florida in Real Estate , Community Association Law , Construction Law , and Civil Litigation . With offices across the stateincluding Coral Gables, Lake Mary, St. Augustine, and Jacksonvillewe combine local insight with statewide reach.

Key Responsibilities:

• Manage complex calendars and schedule conferences for the attorney ensuring a cohesive calendar while complying with firm procedures.
• Collaborate alongside the practice teams with regards to scheduling client meetings, attorneys outstanding tasks, preparing materials, etc.
• Prepare materials for events such as hearings or client meetings.
• Handle various administrative tasks such as travel arrangements, time billing, expense reports, membership renewals, etc.
• Proofread and finalize correspondences and legal documents.
• Support client intake specialists including screening clients, drafting engagement letters and completing conflict checks.
• Provide administrative assistance to practice groups and attorneys as needed.
• Assist with special projects and other operational initiatives.

Required Qualifications:

• 2+ years of experience in customer service.
• Strong organization and time management skills with the ability to manage multiple priorities.
• High attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Adaptable and comfortable working in a dynamic environment.
• 1+ years of experience with Microsoft Office Suite.
• Ability to learn legal software.

Preferred Skills:

• AA or BA college degree.
• Previous experience in a law firm or as an executive assistant.

Compensation & Benefits:

• Full-time position
• 3 weeks of PTO (after probation)
• Health Insurance
• Dental and vision insurance programs
• Life insurance
• Parental leave
• Matching 401(k) plan
• Competitive salary
• Opportunities for advancement
• Free parking
• Monday to Friday work schedule, 8:30 a.m. 5:00 p.m.