Marketing Executive Administrator / Project Coordinator

Job Description

Job Description

Summary

The Marketing Executive Administrator / Project Coordinator provides high-level administrative, operational, and project coordination support to Marketing leadership. This role serves as a central point of organization for department initiatives, executive communications, contracts, reporting, and cross-functional coordination, ensuring projects and operational priorities are executed efficiently and accurately.

Du ties/Responsibilities

• Provide direct administrative and operational support to the Chief Marketing Officer, Director of Marketing, and Director of Player Development
• Coordinate and track Marketing projects, promotions, and events, including key property initiatives (e.g., New Year’s Eve, Super Bowl, Bingo, seasonal promotions, and special events)
• Maintain and monitor project timelines, deliverables, and follow-ups to ensure timely completion of departmental initiatives
• Prepare and develop executive-level communications, including emails, reports, presentations, and correspondence
• Assist in the development of spreadsheets, reports, and data tracking tools to support marketing analysis and decision-making
• Prepare PowerPoint presentations and reporting materials for leadership review
• Draft, revise, and manage Marketing contracts and Action Items using approved templates; coordinate with Legal for final review
• Track contract progress, approvals, and signatures, including Tribal Council approvals
• Assist in the preparation, submission, and tracking of STGC documentation and approvals
• Process requisitions within the purchasing system and maintain accurate records
• Coordinate vendor onboarding, licensing, and renewals
• Track marketing invoices, advertising contracts, and accruals; partner with Accounts Payable to ensure timely and accurate processing
• Assist with TCR updates and track all Marketing Action Items
• Maintain organized files, records, and documentation to support audits and operational needs
• Record and manage employee payroll documentation in Kronos
• Order, distribute, and monitor departmental supplies
• Serve as a liaison between Marketing, Player Development, Finance, Legal, and other departments to ensure clear communication and alignment
• Maintain confidentiality of proprietary and sensitive information
• Must be physically present to work a regular, reliable, and predictable work schedule in accordance with business demands, and maintain a consistent and regular attendance record.
• Perform special projects and other responsibilities, tasks, or duties as requested.

Education / Qualifications

• Must be 21 years of age or older
• High School Diploma or equivalent required
• Associate’s Degree in Business Administration or related field preferred
• Minimum of 3–5 years of experience in an executive administrative role preferred
• Prior experience supporting senior leadership strongly preferred
• Experience in a marketing, casino, or hospitality environment preferred
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) required
• Experience with systems such as purchasing, payroll, or vendor management platforms preferred
• Strong analytical, organizational, and time management skills
• Ability to manage multiple projects and deadlines simultaneously
• Excellent written and verbal communication skills
• Must be able to perform basic mathematical calculations and work with spreadsheets
• Any combination of education, experience, and training that provides the required knowledge, skills, and abilities
• Must be able to provide evidence of eligibility to work in the United States of America.

Certificates, licenses and registration

• Ability to obtain and maintain a valid Soboba Tribal Gaming Commission license.
• Required to submit to and obtain negative results on all drug and/or alcohol testing.

Soboba Casino Resort Benefits

Full-time team members are eligible to participate in a variety of group health and wellness benefits upon timely submission of appropriate enrollment forms. Coverage effective dates vary by plan and additional information will be provided to you during New Hire Orientation. Benefit offerings may change from time-to-time, but presently, Soboba Casino resort offers the following:

• 401k Plan
• Basic Life Insurance (employer paid) with the option to purchase Supplemental Life Insurance
• Medical available to employees at a significantly reduced cost. Dental & Vision paid for the employee.
• Employee Assistance Program
• Wellness Program (Annual Health Fair, Wellness Education, and Incentive Programs)
• Paid Time Off

Soboba Casino Resort Team Member Recognition including, but not limited to:

• Reward and Recognition Program (Quarterly, and Annually)
• Team member Incentives
• Discounted Team member meal