Educational Secretary

Job Title

High School diploma or equivalent, prior computer experience and willing to learn new programs, preferred prior experience working with children in a school environment. Leads secretarial staff and office clerks.

Job Goal

Act as a confidential employee who provides a level of support, clerical and otherwise, and who assures maximum efficiency & effectiveness in that assignments.

Evaluation

Performance of this job will be evaluated in accordance with the Board's policy on Evaluation of Classified Personnel.

Performance Responsibilities

Understand, utilize, monitor and repair available technology as well as make sure it is in working condition (copiers, fax machines, and various office machines). If not in working order, call for repair or service as needed.

Maintain all financial records of the office including, but not limited to: deposits for Board and Principal accounts, deposit reporting to Central Office, writing fee receipts, entering all financial deposits and expenditures in computer, field trip record keeping, transportation purchase orders and payments, and ordering of all necessary supplies.

Greet visitors and parents/guardians entering the building in a friendly manner and assist with needs or concerns and monitor student safety for pick up by checking identification.

Answer telephones, relay messages, transfer calls, manage communications to appropriate individuals.

Manage mail, sort and distribute deliveries, and verify receipt with reporting to Central Office and tracking of all incomplete deliveries.

Order and maintain inventory, making sure necessary supplies are on hand, and placing requisitions for supplies for the office, classrooms or building.

Organize and manage absentee and Frontline substitute system and reporting. Also complete payroll forms for substitutes and employees and call for substitutes as necessary.

Process all forms and information and submit to Central Office on a timely basis.

Assist substitutes with assignments, information and completing any necessary paperwork.

Make copies, produce reports, count and distribute flyers, print draft and final report cards at the end of each nine weeks for all grade levels and create documents for others as needed.

Keep district and building calendars current, post school materials such as schedules and menus, and make appointments as needed.

Support administrator with all facets of how the building runs on a daily basis, schedule meetings with parents, students and staff members as requested.

Record keeping, such as safety drills and inspections as needed and directed.

Organize fundraisers, collect moneys, order flowers, send cards, etc, when needed.

Assist administrator/supervisor with programs such as assemblies, student rewards, afterschool activities and family programs.

Organize and document dismissal processes for all students including bus transportation, parent pickup and daycare bussing daily and assuring student safety.

Enter and maintain accurate information on EMIS system including: registering all new students, updating student's personal information, all contact information, immunizations, medical information, posting fee payments and waivers, schedules, special education exemptions, discipline records, ADM attendance reporting, withdrawing students and sending student records.

Provide daily first aid to staff and students that may include exposure to blood and bodily fluids, call for assistance from parents, nurses and possibly emergency medical services, complete incident reporting and health reporting to Stark County Health Dept.

Provide assistance to staff and students that may include daily interaction among unruly children, monitor students assigned to the office for consequences and assist with discipline when necessary.

Organize, secure and distribute student medications as per administrative direction and policy.

Support PTO and volunteers in all facets of school related activities and programming.

Use of PA system and make special announcements as needed.

Attendance of evening events as required per contract and perform other duties as assigned.