Capital Projects Coordinator - Aviation

Description Job Title: Capital Projects Coordinator FLSA Status: Full-time, Exempt Salary: $100k-$170k, Depends on Qualifications Location: Miami, FL Position Description Summary Jacobsen|Daniels is seeking a talented, motivated, and self-reliant Aviation-focused Project Coordinator with experience supporting Capital Improvement Projects for airports and/or airlines and managing design and construction projects at airports. The position will represent airline interests with airport management, support the day-to-day operations of the Airline Liaison Office (ALO), and provide Project Management services to our aviation clients. Essential Functions of the Position The essential functions described here are representative of those that an employee must be able to accomplish to successfully perform in this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Coordinate with airport management/airline committees to represent airline interests and coordinate specific needs of the airline. Provide project management support – with oversight of the Project Lead – for client design and construction projects. Develop briefing materials, perform data analysis, assist with communications and technical analysis as directed by the Project or Client Manager. Preparation of status reports, presentations, and materials explaining operational impacts or general project information to clients and others. Review, monitor, and report on airline budgets, capital expenditures, project implementation, and other related activities that impact airline operations. Develop cost impact estimates and other services, such as lease space reviews and confirmations. Participate in meetings and summarize key discussions, highlight critical decisions and timelines, and follow up on issues to resolution; evaluate and implement solutions to operational impacts and coordinate resolution with the client, Airport, and other stakeholders on key issues. Coordinate and manage complex scheduling needs across airline, airport, and ALO teams, including organizing virtual and in-person meetings, maintaining conference room calendars, preparing meeting agendas, and hosting or facilitating sessions as needed. Maintain and update internal and external file-sharing systems (e.g., SharePoint), ensure documents are current and organized, and provide timely summaries or updates to clients and project teams as needed. Review and evaluate Airport Use and Lease Agreement issues, amendments, and modifications, including airline approvals. Provide key point summaries to clients for their review and coordinate input. Represent clients in progress meetings, coordinate design, address operational issues, and develop solutions. Review potential and proposed capital improvements, cost estimates, schedules, and phasing. Identify key issues that could affect operations and be able to coordinate with the client to inform and manage or mitigate operational impacts. Maintain project documentation and status reports. Communicate technical issues to a non-technical audience both verbally and in writing; maintain effective communication with peers, supervisors, and clients as necessary; general record keeping, filing, document, and graphic preparation. Perform specialized tasks as required, in the area of expertise, with minimal supervision and within acceptable time frames, and at the highest quality, work in a dynamic team environment. Perform other tasks with direction, outside of the area of technical expertise. Education and Experience Must have at least a Bachelor’s Degree in one of the following, or other related disciplines: Aviation Management, Business, Finance, Engineering, or Architecture. Other degrees with relevant prior work experience will be considered. Must have 2 – 10 years’ experience in airline and or airport operations, aviation planning, project management, aviation management, capital finance, and Rates and Charges, or related field. Previous airline coordination or representation experience a plus. Must have experience with Microsoft Office applications, including Word, Excel, PowerPoint, and Access; CAD and graphics software experience is desirable. Licensing/Certifications Valid Driver’s License Must pass TSA Security review and criminal background check and be able to be badged to work in the secure area of the airport. Knowledge, Skills, and Abilities Ability to speak and write Spanish is highly desired. Ability to understand airline operations to evaluate potential legal, financial, and operational impacts. Above average communication skills, both oral and written. Ability to prepare detailed written comments, meeting notes, and other summary materials. Ability to communicate issues clearly and concisely; verbally as well as in presentations or other written or visual forms. Ability to self-motivate. Above average presentation skills. Excellent computer skills; thorough understanding of Microsoft Office suite. Ability to work within a dynamic environment with changing needs. Ability to develop relationships with airport and client personnel that lead to open communications and mutually beneficial working relationships. Ability to maintain confidentiality of proprietary client information. Ability to complete assigned tasks without deviation from established approvals. Ability to interact in group settings, using judgment and discretion, to always represent the firm in the desired manner. Leadership Engage in and embrace the corporate culture and company values (Growth, Professional Development, Diversity, Customer Focus, and Teamwork) Physical Demands The physical demands described here are representative of those that an employee must be able to accomplish to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. While performing the duties of this job, the employee is regularly required to stand, sit for long periods of time, bend, use hands to manipulate (type), talk and hear; walk; sit, and lift or move no more than ten (10) pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Mental Demands While performing the duties of this position, employees are regularly required to use written and oral communication skills; read and interpret data, information, and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with occasional interruptions; and interact with staff and other organizations on a regular basis. Working Conditions The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Primarily in an office environment or at active construction sites, both indoors and outdoors. Travel from 5% - 20% of the time may be required. Periodic weekend or evening work is expected. Reporting Relationships Position reports to Business Unit or Practice Area Leader, or other Senior Management as identified during the hiring or annual review process. Supervisory Responsibility Depends on qualifications. This position description is intended to describe the general nature and level of work being performed by a person assigned to this job. This is not to be construed as an exhaustive list of all duties that may be performed by an employee so classified. Jacobsen|Daniels is an Equal Opportunity Employer and strives for diversity. J|D, in accordance with applicable law, does not discriminate in hiring or otherwise in employment on the basis of race, color, religion, sex, national origin, age, marital or veteran status, disability, sexual orientation, or any other legally protected status. EOE/AA/Vets #J-18808-Ljbffr