Brokerage/ Sales Coordinator

Job Description

Job Description

Brokerage Sales Coordinator
(more admin marketing support focused) 

• Role Type:  Indefinite Contract (Potential for Future Hire—no timeline for this)
• Location:  Houston, Texas (Galleria area)
• Parking: Free
• Work Arrangement: 100% in-office (future flexibility after 6 months – 1 WFH day/week)
• Schedule:  Monday–Friday, 8:00 AM–5:00 PM

The ideal candidate is:

• Outgoing, confident, persistent, and service-driven
• Resourceful and autonomous — able to track down answers independently without waiting or asking
• Comfortable taking ownership of projects quickly
• Not shy, speaks up, jumps in, and brings a “Put me in, Coach” mindset with a strong service mentality
• Adobe Creative Suite proficiency (especially InDesign, Photoshop, Illustrator)
• Commercial Real Estate or real-estate operations experience

Culture Snapshot

• Friendly, collaborative, team-first environment
• Strong sense of support — you’ll always have access to answers and guidance if needed
• Non-micromanaged and autonomous work expectations
• New hires succeed best when they are proactive, outspoken, and take initiative early

 

Role Overview

This role sits within the Brokerage Operations team and serves as a central point of support for commercial real estate producers, contributing across  marketing, operations, administrative, and financial functions .

The environment is  fast-paced, collaborative, friendly, and team-oriented , with exposure to every aspect of the office by partnering with brokers, marketing, finance, research, and operations.

Key Responsibilities  

Marketing Execution 

You will produce marketing deliverables using: Adobe InDesign, Adobe Photoshop, and Adobe Illustrator

Responsibilities include:

• Creating brochures, flyers, aerial retail maps, email submissions, social media tiles, direct mail assets, and event-related materials
• Managing and maintaining all property listings on: CoStar, LoopNet, View the Space, and the company website
• Executing all email marketing campaigns, including creation, scheduling, audience segmentation, and reporting
• Developing creative briefs and collaborating with internal and external creative partners
• Coordinating vendors for property photography and videography
• Ensuring marketing materials reflect real-time availability updates and align with company best-practice standards
• Supporting special marketing and office projects as time allows
• Adobe Creative Suite experience is  strongly preferred , but Adobe tools and internal workflows can be taught to a highly resourceful learner.  

Brokerage Operations

• Manage multiple projects simultaneously with minimal direction to the satisfaction of brokers and their clients
• Gather market research information to create client deliverables such as, market surveys, tour books, and competitive sets
• Contribute to standardized client-reporting documents
• Update & maintain company Contact Relationship Management (CRM) database to track prospects, clients, and deal information
• Collect broker expense receipts according to the T&E policy

Administrative and Office Support

• General duties such as printing, binding, scheduling meetings, greeting clients, conference room set up, office maintenance, broker IT support, making travel arrangements
• Supporting team initiatives with a strong service mindset

 

Required Qualifications

• 1-3+ years relevant experience supporting multiple people preferably in the commercial real estate industry or other professional services organization 
• Bachelor’s Degree is highly preferred but not required.
• Outstanding organizational and project management skills
• Comfortable and confident taking charge of a project or situation in order to meet business/client goals
• Self-starter; able to start and complete projects independently
• Excellent written and oral communications; conveys ideas clearly and concisely
• Team-oriented; works well with others in a cross-functional way to get the job done
• Impeccable attention to detail; completed projects and tasks with thoroughness at each step
• Advanced Microsoft Office product knowledge – Excel, Word, PowerPoint, Outlook, Teams
• Canva experience is a plus
• Experience with Adobe Creative Suite products, including InDesign, Photoshop, and Illustrator - Required 
• Ability to learn new software and in-house platforms

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#ZR \nCompany Description

About Burnett Specialists
Burnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.

With a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.

As a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.

Visit us at:
Follow us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!

Company Description

About Burnett Specialists\r\nBurnett Specialists is a top-ranked, 100% employee-owned recruiting firm with over 50 years of expertise in connecting top talent with exceptional companies. Headquartered in Texas, we specialize in placing professionals in Accounting, IT, HR, Marketing, Engineering, Sales, Legal, Supply Chain, and Administrative roles across major cities, including Houston, Austin, Dallas, San Antonio, and El Paso.\r\n\r\nWith a proven track record of responsiveness, cost savings, and full-spectrum staffing solutions — from temporary and temp-to-hire to payrolling and direct hire placements — we are committed to exceeding expectations and delivering unparalleled results.\r\n\r\nAs a Woman-Owned Business Enterprise (WBE), we take pride in building long-term relationships with our clients and candidates while fostering integrity, professionalism, and community involvement.\r\n\r\nVisit us at: us on LinkedIn, Facebook, and Instagram for the latest job opportunities and industry insights!