Project Coordinator

Job Description

Job Description

The Project Coordinator is responsible for providing professional and proficient administrative support to our Northern California offices/team, assisting in multiple project coordination and office admin support functions.

Essential Functional Areas of Responsibilities

• Performs project coordination for 4 project managers through client invoice processing in Sage 100, printing transportation manifest, creating subcontract agreements, gathering documents to request project #’s, and maintaining project folders, etc.
• Provides receptionist support through answering phones, guest relations, ordering office supplies, sending/receiving packages, and maintaining office equipment/filing system.
• Gathers/Scans HR/H&S documents for Wilmington Headquarters
• Scans driver documents (work orders, etc.)
• Performs manifest printing
• Performs other duties as assigned

Supervisory Responsibilities

This position does not have direct reports.

Minimum Requirements

• Associate’s or Bachelor’s degree preferred
• 1-2 years of experience in project coordination/admin assistant role in Construction/Environmental preferred

Required Skills and Abilities

• Knowledge of Microsoft suite and Outlook email
• Excellent written and verbal communication skills
• Reasoning ability, including problem solving and analytical skills
• Time Management skills
• Travel to Wilmington office as needed
• Must be able to maintain valid driver license if travelling
• The ability to work with or without supervision

Physical Demands

The physical demands described here must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to use fingers; walk; sit; stand; reach with hands and arms; and stoop, crouch, kneel, or crawl.
• While performing the duties of this job, the employee will be exposed to a moderate noise level.
• While performing the duties of this job, the employee will perform lifting and carrying (up to [X] pounds).