Group Home Administrative Assistant (Admin & Direct Care)

Job Description

Job Description

About the role

AJ Residence is a licensed provider of residential, day support and community services for people with intellectual and developmental disabilities in Prince William and Henrico counties. We are hiring an Administrative & Direct Support Assistant to be based at our main group home in Woodbridge.

This is a two-part job. Each morning you provide hands-on care to residents as they get ready for their day program. The rest of the day you are the steady presence in the home: receiving medication deliveries, making a pharmacy run, or stepping in when a staff member calls out. When you are not needed on the floor, you are at a desk keeping the home's documentation, logs, and schedules in order.

You support the management team and take direction from the Residential Coordinator and Program Director.

What you will do

Morning direct support, 6:00 AM to 8:00 AM

• Help two residents with their morning routine: personal care, showering, dressing, breakfast, and packing lunches, following each person's support plan and health and safety protocols. Both residents use wheelchairs.

• Complete the daily care documentation before they leave for day program.

Home coverage during the day

• Help the Residential Coordinator keep the home safe, structured, and on schedule: daily routines, shift coverage, and follow-up on issues.

• Provide direct care to residents during the day as needed, including daily living activities and personal care.

• Transport residents to appointments when needed.

• Receive, check in, and log medication deliveries. Make pharmacy and supply runs when needed.

• Cover open shifts when staff call out. Hours worked outside your regular schedule are paid.

Administrative support, 8:00 AM to 3:00 PM (or 5:00 PM)

• Write weekly summaries for each resident from staff progress notes, roll them into monthly summaries, and prepare quarterly reviews on schedule.

• Review progress notes and medication records in our documentation system, fix what can be fixed, coach staff on documentation, and escalate unresolved issues to the Risk Manager.

• Schedule medical and other appointments, keep the appointment calendar, send reminders to staff, and confirm appointment summaries go to Support Coordinators.

• Complete monthly safety checks (fire drills, refrigerator and water temperature logs) and enter them into the system.

• Monitor household supplies and medications, order supplies and request refills, and confirm monthly that the home is stocked.

• Handle the day-to-day admin of the home: email, phone calls, filing, and supplies.

Who we are looking for

• Administrative experience, ideally in healthcare or social services. Comfortable with Word, Excel, email, and shared calendars, with fast, accurate typing and clear writing.

• Personal care or DSP experience, or a willingness to be trained. Comfortable with hands-on care, including transfers and wheelchair support.

• Organized, reliable, and able to work on your own. Handles confidential information with care.

• Valid driver's license and a clean driving record.

• Able to complete a background check, TB screening, and required DBHDS training. We provide the training, including CPR, First Aid, and medication administration.

AJ Residence is an equal opportunity employer committed to an inclusive and supportive workplace.