Data Entry Specialist

Data Entry Specialist

Join our growing HVAC-R contracting company as a Data Entry Specialist. The Data Entry Specialist is an entry-level role ideal for an organized, detail-oriented team player who values care, collaboration, and consistency. This position supports accurate and timely payroll processing by reviewing timesheets, validating technician labor, and maintaining payroll records. Working closely with field technicians and internal teams. The Data Entry Specialist ensures compliance, confidentiality, and reliable payroll operations in a fast-paced environment.

Essential duties and responsibilities:

Payroll & Timekeeping

• Review technician timesheets against GPS records each Tuesday.
• Validate daily labor entries for assigned technicians.
• Enter and verify technician labor in the Time Management Board (Ventus).
• Enter materials into service tickets as needed.

Payroll Support & Coordination

• Assist with payroll processing and address related tasks as assigned.
• Communicate with technicians and internal teams to resolve timekeeping or payroll discrepancies.
• Support other departments as needed to ensure smooth operations.

Administrative Support

• Assist with day-to-day office operations, including filing, data entry, mailings, and special projects.
• Maintain strict confidentiality of all payroll and employee information.
• Perform other duties as assigned by management.

Skills:

· General computing skills, organizational skills, and strong analytical skills.

· Proficient in Microsoft Office Suite (Word, Excel, and Outlook), Google Documents, and Access (Database Software).

· Speedy and efficient calculator and typing skills.

· Excellent communication skills, including active listening, verbal, non-verbal, and written communication.

· Exercises high standards of quality customer service.

· Organizes workload, sets goals, aligns priorities and work is performed accurately and on time.

· Strong time management skills to ensure tasks are completed on time and deadlines are consistently met.

· Proven ability to interact effectively with others and resolve issues. A positive attitude, adaptability, and a willingness to learn are essential for success within our company.

· Strong attention to detail.

Qualifications:

· Previous office experience preferred.

· Ability to work both independently and collaboratively with diverse personalities.

· Must be able to view and work with details on a computer screen for long periods of time.

· A high school diploma or equivalent is required.

Benefits:

• Affordable Health Benefits - Medical, dental, and vision plans that won't break the bank.
• Pet insurance - Because we care about your whole family.
• 401(k) with 5% Company Match - Fully vested from day one.
• PTO and Holiday Pay - Recharge with PTO and enjoy 6 paid holidays.
• Weekly Paydays - Through direct deposit.
• Exclusive Employee Perks - Free legal, financial, and mental health services. Plus, discounts on concerts, theme parks, hotels, and more.

Compensation: $18 per hour to start, with opportunities for growth based on performance.

Schedule: Monday, Wednesday–Friday: 8:30 AM – 5:00 PM. Tuesday: 8:00 AM – 4:30 PM

Work Location: On-site in Clinton Township, MI.