Personal Assistant to the CEO

Personal Assistant to the CEO – Frontline Source Group Holdings, LLC, dba dfwHR – San Diego, CA, US About the Personal Assistant Role This is not a traditional administrative role. You will operate as part of a collaborative executive support team, providing seamless, high‑touch support across both professional and personal priorities. The ideal candidate is highly organized, responsive, detail‑oriented, and comfortable operating in a fluid, always‑moving environment. Personal Assistant Key Responsibilities Manage complex, ever‑changing calendars across multiple time zones Coordinate meetings, ensuring all logistics, materials, and participants are aligned Prepare briefing materials, itineraries, and executive communications Track and manage follow‑ups to ensure nothing falls through the cracks Assist with conference coordination, registrations, and executive materials (bios, headshots, etc.) Support scheduling and logistics tied to events, meetings, and external engagements Ensure timely communication with internal and external stakeholders Coordinate household operations, including vendor management and scheduling Assist with personal requests, errands, and day‑to‑day logistics Partner with family and household staff to ensure seamless coordination Work closely with other executive support team members to divide and execute responsibilities Participate in daily check‑ins and ongoing communication to manage priorities Take ownership of assigned tasks while maintaining visibility across team workflows What Success Looks Like The executive’s time is optimized and protected Calendars are accurate, proactive, and conflict‑free Communication is timely, clear, and consistent Details—both large and small—are executed flawlessly The executive and team feel fully supported at all times Personal Assistant Candidate Profile Required Experience 5+ years supporting a senior executive, founder, or high‑net‑worth individual Experience in a fast‑paced, high‑demand environment Proven ability to manage both business and personal responsibilities Core Competencies Exceptional organizational and time management skills Strong written and verbal communication including text messaging High attention to detail and accuracy Ability to multitask and prioritize effectively under pressure Tech‑savvy, with proficiency in Outlook and mobile‑based workflows Work Style & Expectations Highly responsive and proactive in communication Comfortable managing multiple priorities simultaneously Able to adapt quickly to changing schedules and needs Willingness to support both strategic and day‑to‑day tasks Operates with discretion, professionalism, and sound judgment Requires a high level of commitment and flexibility; offers opportunity to work closely with a highly accomplished executive and be part of a collaborative, high‑performing team Compensation & Benefits Competitive base salary Performance‑based bonus Comprehensive benefits package Why This Opportunity Direct exposure to senior leadership within a high‑growth organization Opportunity to be a key contributor in a fast‑moving environment Collaborative team culture with strong support structure Competitive compensation and long‑term incentives If you’re someone who thrives in a fast‑paced environment, enjoys being indispensable, and takes pride in executing at a high level, we’d love to connect. Full‑time #J-18808-Ljbffr Frontline Source Group Holdings, LLC dba dfwHR