Administrative Specialist (HYBRID in Calumet, OK)

Job Summary At ONEOK, you’ll contribute to delivering energy products and services that power progress while gaining hands‑on administrative experience supporting the business. We’re looking for candidates based in the Calumet, OKC, Yukon, Oklahoma area, or willing to relocate. Preferred experience supporting the Midstream industry in a plant environment. In this position you will provide administrative support for operations, plant, and field activities, including preparing reports, processing invoices, coding invoices, record management, and assisting with projects. Benefits ONEOK offers a highly competitive total rewards package, including comprehensive health benefits, a 6% 401(k) match plus quarterly contributions through profit sharing, $100,000 in life insurance, annual bonuses for all employees, and a minimum of three weeks paid time off that recognises industry experience. Hybrid schedule: Monday, Tuesday, Thursday in the CANA plant office in Calumet, OK, working from home on Wednesday and Friday. Expected Salary Range $51,000.00 – $77,000.00. Essential Functions and Responsibilities Administrative Coordination & Accounting Research, compile, and prepare reports or correspondence related to operational, financial, or compliance activities. Process invoices for applicable cost centers, update vendor profiles, generate and complete material requisitions, generate and close project AFEs and track costs to meet GAAP and SOX guidelines. Expenditure and budget/forecast tracking. Regulatory filings and compliance documentation. Performance reporting and audit requests. Administer processes for vehicle procurement/registration and Request for Service (RFS) coordination. Update and maintain logs, trackers, and databases for compliance, training, and operational data. Coordinate travel arrangements for leaders and employees, as needed. Prepare check requests. Coordinate mail/shipping delivery and collection. Coordinate office cleaning and maintenance. Process Support and Communication Provide guidance to field personnel, internal teams, and external stakeholders on administrative processes. Handle materials charges and account classifications. Maintain district folders and shared drives, ensuring proper organization and retention of documentation. Serve as a liaison between field operations and headquarters for administrative and compliance‑related matters. Event and Meeting Coordination Assist with the preparation and coordination of meetings, training sessions, and safety events. Book facilities, schedule, and order supplies or catering. Prepare presentations and materials. Support employee onboarding activities. Data Management and Reporting Access, retrieve, and maintain information using various systems, including customizing dashboards and templates for reporting purposes. Prepare and reconcile data for reporting purposes, including invoices, time entry, and budget tracking. Additional Duties Order and maintain inventory of office supplies. Provide ongoing support for departmental audits and special projects. Perform tasks related to Department of Transportation (DOT) or other regulatory compliance and safety procedures. Education High School Diploma or equivalent. Work Experience Experience with office equipment applicable to position including but not limited to: computers, calculators (tested or demonstrated by position), keyboards (tested or demonstrated by position), two‑way radios (specified by position), facsimile machine, document scanners. Experience and training related to: spreadsheet and text software such as Excel, Access database, and Word; transmission pipeline system operations and related procedures; AFE’s, completion reports, and related procedures; developing and maintaining file systems; budget processes/procedures; classification of accounts; ONE Call procedures. Experience interpreting, compiling, composing, revising, and/or preparing information such as correspondence and reports, policies and procedures, contracts and agreements, and job orders and completion reports. 1–2 years related work experience. Knowledge, Skills and Abilities Knowledge of organizational workflows, basic compliance requirements, and operational processes. Knowledge of standard reporting systems and data entry procedures. Knowledge of administrative best practices and company policies. Ability to support the implementation of administrative processes to ensure efficiency and accuracy. Ability to assist with cross‑departmental tasks and support process improvements. Ability to compile and prepare operational data for reporting purposes. Ability to communicate effectively with teams and ensure accurate documentation of administrative activities. Skills in data entry, document management, and basic report preparation. Intermediate use of office software for data tracking and reporting (e.g., Excel, Word). Time management, prioritization, and multitasking in a structured environment. Licenses and Certifications None required. Physical Demands Exerting up to 10 pounds of force occasionally. Standing occasionally, walking frequently, sitting constantly. Lifting, carrying, pushing, pulling, climbing, balancing, stooping, kneeling, crouching, crawling, reaching, handling, fingering, feeling, talking, hearing, tasting/smelling as applicable. Near vision, far vision, depth perception, vision color requirements. Employee is subject to inside environmental conditions: well lighted, climate controlled areas. Frequent repetitive motion constant. CRT computer monitor constant. No travel required. Driving may be required in assigned tasks; may be assigned a company vehicle requiring applicable driver's license. Working Conditions & Environment Employee is subject to inside environmental conditions; well lighted, climate controlled areas; frequent repetitive motion; computer monitor; no travel required. Equal Opportunity Employer ONEOK is an equal opportunity employer committed to diversity and inclusion. All qualified applicants will receive consideration for employment without regard to race, color, sex, pregnancy, sexual orientation, age, religion, creed, national origin, gender identity, disability, military/veteran status, genetic information or any other categories protected by applicable law. The job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of ONEOK. ONEOK will provide reasonable accommodations, upon request, for individuals with disabilities to participate in the application and hiring process. To request an accommodation email View email address on talent.com or call View phone number on talent.com. #J-18808-Ljbffr