Administrative Assistant

Administrative AssistantThe New York City Department of Transportation (DOT) provides for the safe, efficient, and environmentally responsible movement of people and goods in the City of New York and maintains and enhances the transportation infrastructure crucial to the economic vitality and quality of life of City residents. DOT is an equal opportunity employer, committed to recruiting and maintaining a diverse workforce in an open and inclusive environment. The Division of Legal Affairs seeks a highly organized, proactive, and detail-oriented professional administrative assistant to provide executive-level administrative support to the Office of the General Counsel. The selected candidate will work closely with the General Counsel's Executive Assistant and serve as a key administrative partner responsible for coordinating and executing administrative functions, enhancing internal processes, and ensuring the efficient day-to-day operation of the Division.Primary Responsibilities:Provide executive-level administrative support to the Office of the General Counsel.Manage calendars, meetings, and conference logistics.Draft, review, and transmit/receive confidential correspondence, presentations, briefing materials, reports, and meeting agendas.Coordinate and monitor the Division's legal request intake form through SharePoint, and assignment tracking.Administer and maintain the Division's SharePoint site, document repositories, and internal resources.Coordinate the Freedom of Information Law (FOIL) appeals process by monitoring appeal submissions, routing appeal submissions, tracking deadlines, and preparing periodic reports.Coordinate recruitment activities including interview scheduling, candidate communications, onboarding, and orientation.Maintain organizational charts, attorney assignments, personnel records, distribution lists, and administrative databases.Develop, update, and maintain Standard Operating Procedures (SOPs), workflow documentation, and administrative reference materials.To be considered for this position candidates must be serving permanently in the title of Principal Administrative Associate or reachable on the Principal Administrative Associate Civil Service List.