Dispatcher/Customer Service Representative

Office Dispatcher/Customer Service Representative Full-time position in Tampa, FL Full-Time Tampa, FL About The Role As a Dispatcher/Customer Service Representative (CSR), you will be a key player in maintaining operational efficiency by coordinating service calls and dispatching technicians. Your primary responsibility will be to assess customer needs and align them with technician availability, ensuring the delivery of high-quality service and seamless operations. Key Responsibilities Respond promptly to customer inquiries via phone and email, ensuring timely and accurate communication Provide detailed information regarding services, scheduling, and available options Efficiently manage service appointment scheduling and coordinate with dispatchers to ensure smooth operations and exceed customer expectations Maintain accurate records of appointments, customer details, and job statuses for reference and follow-up Address customer concerns or complaints professionally and resolve issues promptly Ensure proper follow-up to confirm issue resolution and customer satisfaction Organize and maintain an up-to-date customer database and process all necessary documentation Assist with payment processing and invoicing, particularly in tenant/landlord situations Promote maintenance plans and other relevant products to enhance customer value Guide customers in making informed decisions about services to meet their needs Contribute to team discussions aimed at improving processes and enhancing service quality Maintain a clear board by moving unfinished calls to the following business day Update builders on work order statuses via builder portals Follow up on “parts ready” tickets and confirm scheduling with homeowners Requirements High school diploma or equivalent Previous experience in dispatch, customer service, or a similar role preferred Experience in HVAC, plumbing, electrical, construction, or logistics industries is a plus Technical Skills Proficiency in scheduling and dispatching software (e.g., ServiceTitan) Strong computer skills, including Microsoft Office (Word, Excel, Outlook) Ability to use GPS tracking and mapping systems Data entry and record-keeping accuracy Communication & Customer Service Skills Excellent verbal and written communication skills Strong active listening and problem-solving abilities Ability to handle high-pressure situations and multitask effectively Professional and courteous phone etiquette Organizational & Analytical Skills Strong attention to detail and ability to prioritize tasks Ability to manage multiple service requests and coordinate field technicians efficiently Strong time management skills and ability to adapt to changing priorities Other Key Qualifications Ability to work independently and as part of a team Strong conflict-resolution skills and ability to de-escalate difficult customer interactions Familiarity with industry terminology and procedures is a plus Ability to work flexible hours, including evenings and weekends, if required Why Join Us? Competitive compensation and benefits package Opportunity to work in a dynamic and fast-paced environment Supportive team culture with growth and career development opportunities A chance to make a direct impact on customer satisfaction and operational efficiency Job Details Department Office Job Type Full-Time Location Tampa, FL Posted March 11, 2026 #J-18808-Ljbffr Bart Depury Air Conditioing