Secretary II - 240 Days (Reposting with Corrected Days)

Secretary II/III

Immediate Supervisor: Building Principal; Supervisor of Department or Program

FLSA Status: Non-exempt

Employment Term: Minimum 200 days annually

Salary: Pursuant to WV Code 18A-4-8a, in accordance with Kanawha County Salary Scale, Pay Grade E or F commensurate with experience and education level.

Evaluation: Performance in this position will be evaluated annually by the immediate supervisor and in accordance with WV State Code 18A-2-12, WV State Board Policy 5314, and KCS's Guide to Performance Evaluation for Service Personnel.

Job Summary

The Secretary position requires performance of a variety of complex secretarial and clerical work in a school or departmental location.

Performance Responsibilities

Additional duties may be assigned. Maintains confidentiality, unquestionable integrity. Provides secretarial, bookkeeping and administrative support. Serves in a liaison capacity between the building/program and the public. Establishes and maintains effective relationships with students, staff and community. Maintains inventory of supplies and equipment. Deals extensively with staff and community. Keeps administrator(s) informed of all aspects of building/program requirements. Ensures that effective office procedures are established and maintained. Receives, counts and deposits all monies. Verifies and pays all bills. Maintains a computer journal for all funds. Prepares student information cards and reports. Prepares requisitions for instructional, office and custodial supplies and verifies the receipt. Compiles, prepares, and channels computer files. Maintains attendance, payroll and financial reports. Processes mail, handles all incoming calls and makes outgoing calls. Serves as a receptionist and acts as a liaison between school and community. Types correspondence for the principal. Maintains regular attendance. Maintains a neat and orderly work area. Complies with KCS Policies. Complete necessary training and in-service as required by KCS. Receives permission from building principal/supervisor to work in excess of 40 hours per week. Attends in-services and workshops as directed. Follows all safety rules and regulations and uses prescribed personal protective equipment. Maintains confidentiality. Continuously improves processes.

Qualifications

High School diploma or equivalent, pursuant to WV Code 18A-2-5; Criminal background check conducted pursuant to WV Code 18A-4-15c; Meet the definition of "Qualifications" in WV Code 18A-4-8b; demonstrated competency, pursuant to WV Code 18A-4-8e (state-approved competency test) as required. Business training or varied office experience desirable. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Secretary II means personnel employed in any elementary, secondary, kindergarten, nursery, special education, vocational or any other school as a secretary. The duties may include performing general clerical tasks, transcribing from notes or stenotype or mechanical equipment or a sound-producing machine, preparing reports, receiving callers and referring them to proper persons, operating office machines, keeping records and handling routine correspondence. There is nothing implied in this subdivision that would prevent the employees from holding or being elevated to a higher classification; Secretary III means personnel assigned to the county board office administrators in charge of various instructional maintenance, transportation, food services, operations and health departments, federal programs or departments with particular responsibilities of purchasing and financial control or any person who has served for eight years in a position which meets the definition of Secretary II or Secretary III.

Ability to write accurate reports, business correspondence consistent with the duties of this position. Ability to effectively present information and respond to questions from administrators, staff and the general public. Ability to add, subtract, multiply and divide in all units of measure consistent with the duties of this position. Ability to calculate figures and amounts such as discounts, interest, commissions, percentages consistent with the duties of this position. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form. Ability in working effectively with administrators and other staff personnel. Experience with the operation of computers and software. Must have strong communication and interpersonal skills. Must have ability to learn and utilize new software programs as systems are upgraded, including but not limited to the development and maintenance of database files, spreadsheets and word documents. Excellent keyboarding skills required with good grammatical spelling and punctuation. Ability to establish and maintain effective working relationships with staff and the school community. Ability to speak clearly and concisely both in oral and written communication.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to walk, use fingers, tools and/or controls. The employee is occasionally required to stand and reach with hands and arms. Specific vision abilities required by this job include close vision, color vision, and depth perception. Occasionally the employee will lift up to 50 pounds such as to lift files and paper.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee continuously is interacting with the public, students and staff.