Senior Administrative Assistant - Operating Room - Northwest Surgery

Senior Administrative Assistant

The University of Texas MD Anderson Cancer Center is seeking a Senior Administrative Assistant to provide high-level administrative support within Perioperative Services, specifically in the Operating Room at the Northwest Surgery Center. The Senior Administrative Assistant plays a critical role in enabling efficient day-to-day operations by supporting executives and managers with complex scheduling, communications, and coordination activities in a fast-paced surgical environment. The Senior Administrative Assistant ensures that administrative workflows align with operational priorities and institutional standards that support patient care.

UT MD Anderson is a leading institution focused on cancer care, research, education, and prevention. Within Perioperative Services at the Northwest Surgery Center, multidisciplinary teams collaborate to deliver high-quality surgical care through precise coordination, compliance, and operational excellence, making the Senior Administrative Assistant an essential contributor to departmental success.

The ideal candidate will bring strong administrative experience supporting leadership in a fast-paced environment, with demonstrated proficiency in systems such as Kronos, Outlook, Concur, and Excel, along with experience in meeting coordination, event planning, and detailed note-taking; candidates should possess excellent communication skills, strong organizational abilities, and the ability to manage competing priorities while maintaining professionalism and confidentiality.

Minimum Salary $45,500.00 - Midpoint $57,000 - Maximum Salary $68,500.00

Why Us?
This role offers a unique opportunity to directly support surgical leadership in a highly specialized healthcare environment, contributing to operational efficiency and patient care excellence. Working at UT MD Anderson provides exposure to executive operations, project coordination, and administrative leadership while supporting long-term career development in a mission-driven organization that values stability, collaboration, and work-life balance.
• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities
Administrative
• Perform administrative support for executives and managers including presentations, communications, and special projects
• Maintain departmental leave calendars, Outlook mail groups, employee lists, and conference room schedules
• Ensure compliance with institutional policies and funding restrictions
• Organize correspondence in priority order and maintain documentation with discretion
• Coordinate projects with internal and external stakeholders from initiation through completion
• Manage equipment requests including pagers, iPhones, and related tools
• Support service excellence by identifying and resolving stakeholder needs
• Apply confidentiality and security standards consistently

Financial
• Serve as departmental purchaser and maintain par levels for office supplies and catering
• Process purchases using the Resource One system and coordinate shipments
• Coordinate travel arrangements for executives, staff, consultants, and guests
• Prepare and reconcile expense reports accurately and timely
Personnel Management
• Maintain employee personnel files and compliance records according to institutional and Joint Commission standards
• Act as Kronos timekeeper to ensure accurate timekeeping processes
• Assist with HR-related activities and interpret institutional policies for staff

Operational Support
• Coordinate event planning, meeting logistics, and recognition activities
• Manage complex Outlook calendars aligned with leadership priorities
• Take detailed meeting minutes and maintain accurate documentation

Perform additional duties as assigned to support departmental operations

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree or
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: 5 years Administrative/secretarial experience. or
• Required: 3 years Required experience with Associate's degree. or
• Required: 1 year Required experience with Bachelor's degree.

OTHER REQUIREMENTS: Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits , including medical, dental, paid time off , retirement , tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information

• Requisition ID: 181352
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 45,500
• Midpoint Salary: US Dollar (USD) 57,000
• Maximum Salary : US Dollar (USD) 68,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

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