Secretary - Transportation

Secretary - Transportation Office

Terms of Employment - Full time - 12 month employee

Reports to: Transportation Supervisor

Salary: Current Secretary salary schedule

Minimum Qualifications:

• High School Diploma or general education degree (GED).
• Previous experience as secretary (preferably in a transportation or educational environment).
• Experience with preparing purchase orders and payment vouchers required.
• Able to assist supervisor with State bus route contracts, budgets, and contractor payments.
• Strong MS Word and Excel skills to manage payroll, seniority status, changes in hourly wages, substitute pay, summer school hours, and sick day reporting for staff.
• Ability to learn all relevant aspects of Infinite Campus (student information system).
• Experience with creating and editing Google Docs/Sheets required.
• Strong communication skills.
• Can distribute bus routes to schools and families.
• Can send out broadcasts with urgent updates (e.g., bus delay).
• Experience with arranging transportation for field trips and athletic events, including all associated follow-up.
• Experience with coding payroll and reconciling state credit cards.
• Experience with human resource management systems (i.e., Join DE Schools), pulling applications, setting up interviews, and creating interview packets.
• Experience with record keeping.
• Ability to maintain driving records, new driver paperwork, and driver status reports.
• Experience with PDMS in creating courses, sections, surveys, attendance rosters, and payroll.
• Experience with ordering supplies, books, and materials for different schools or programs.
• Ability to perform responsibilities with minimal supervision.
• Ability to set priorities and work under pressure.
• Ability to thrive in a fast pace environment and multi-task.
• Ability to relate well to staff members.

Essential Duties and Responsibilities:

• Maintains a regular filing system and processes incoming correspondence as instructed.
• Places and receives telephone calls, records messages, and returns calls when requested.
• Uses email to conduct daily operations.
• Follows procedures which implement operational and fiscal policies, including the creation of PVs, administration of driver/aide leave in AESOP, and reporting of driver/aide hours to payroll.
• Follows policies and procedures as established by the district office.
• Provides support, functions as liaison, and works cooperatively with the staff.
• Prepares Purchase Orders and Payment Vouchers.
• Manages McKinney-Vento and foster child transportation, including contractor logistics and oversight.
• Provides project management support for summer programming, athletic events, field trips, and after-school programming.
• Able to use Infinite Campus and Busology (or similar) to solve problems, answer questions, and generate reports/routes.
• Other duties as assigned.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

Physical Demands:

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to use hand and/or fingers to handle or feel; reach with hands and arms; talk or hear; and taste or smell.
• The employee frequently is required to stand, walk and sit.
• The employee must occasionally lift and/or move up to 50 pounds.
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Standard Requirements:

• Favorable Criminal Background Check and Child Abuse Registry Check for the candidate who is offered employment
• Tuberculin Test and physical
• Mandatory Direct Deposit of paycheck

Application Procedures:

• Interested candidates who meet the minimum qualifications may apply by completing an employment application no later than 11:59 PM on the closing date indicated above.
• A cover letter, resume and three letters of reference, dated within the last year, are required.
• Please note that incomplete application packages will not be considered.
• Applicants needing special accommodations in the application process of the vacancy announcement may contact the Human Resources office at View phone number on click.appcast.io.

The Capital School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law.