Administrative Assistant - Finance & Administration Department

Job Description

Job Description

Position Overview

The Part-Time Administrative Assistant provides administrative and operational support to NIDC's Finance & Administration Department. This position supports day-to-day office operations, financial and HR administrative tasks, document management, purchasing, and organizational projects, while helping ensure the department runs efficiently.

 

This is an excellent opportunity for someone who is organized, dependable, customer-service oriented, and enjoys working in a collaborative nonprofit environment.

 

Duties and Responsibilities

Administrative Support

• Provide administrative support to the Finance & Administration team.
• Answer phones, greet visitors, and direct inquiries appropriately.
• Manage incoming and outgoing mail, packages, and deliveries.
• Schedule meetings, prepare agendas, and take meeting notes as needed.
• Maintain electronic and paper filing systems.
• Draft correspondence, reports, forms, and other documents.
• Order and maintain office and program supplies.

 

Finance Support

• Assist with invoice processing and document collection.
• Organize receipts, contracts, and financial documentation.
• Prepare deposits and assist with financial recordkeeping.
• Maintain confidential financial files.
• Support audit preparation and grant documentation.

 

Human Resources & Administration

• Assist with onboarding paperwork and personnel files.
• Help maintain employee records and compliance documentation.
• Support recruitment logistics including scheduling interviews.
• Assist with staff trainings, meetings, and organizational events.

 

Office Operations

• Coordinate vendors and office maintenance requests.
• Track office inventory and equipment.
• Assist with technology and office setup for new employees.
• Help maintain organizational calendars and administrative systems.
• Support special projects as assigned.
• Answer the main phone line, monitor the general NIDC email inbox, and assist with office guests.

 

Key Qualifications

Required

• High school diploma or equivalent.
• Minimum of two years of administrative experience.
• Strong organizational skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Ability to prioritize multiple tasks and meet deadlines.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service and interpersonal skills.

 

Preferred

• Associate's or Bachelor's degree.
• Experience working in a nonprofit organization.
• Familiarity with QuickBooks or other accounting software.
• Experience with HR or finance administrative functions.
• Experience using Google Workspace, SharePoint, or similar platforms.

 

Preferred Attributes

The ideal candidate is:

• Organized and proactive
• Dependable and trustworthy
• Friendly and professional
• Detail-oriented
• Comfortable working independently while supporting a team
• Passionate about community service and NIDC's mission
• Has a great sense of humor

 

 

Why Join NIDC?

At NIDC, you'll be part of a mission-driven organization making a meaningful impact in communities across the Bronx. Our staff are collaborative, supportive, and committed to continuous learning and innovation. Every role contributes to strengthening the neighborhoods we serve.

 

Neighborhood Initiatives Development Corporation (NIDC) is an equal-opportunity employer. It does not discriminate against persons on the basis of race, creed, color, national origin, sex, age, disability, marital status, sexual orientation, or citizenship status in determining eligibility for employment, compensation, promotion, training or termination.

\nCompany Description

We provide a broad range of youth development and family support services, including after-school programs for students in grades K-12, summer camp, a nightly teen center, and support for older youth and adults. As a staple in the community, NIDC works with tenants, landlords, precincts, schools, health centers, merchants, and elected officials to address a wide variety of issues facing the Bronx, including economic development and revitalization.

Company Description

We provide a broad range of youth development and family support services, including after-school programs for students in grades K-12, summer camp, a nightly teen center, and support for older youth and adults. As a staple in the community, NIDC works with tenants, landlords, precincts, schools, health centers, merchants, and elected officials to address a wide variety of issues facing the Bronx, including economic development and revitalization.