Assistant to Human Resources & Finance

Assistant to Finance & Human Resources Independence House, Inc. (IH) is a comprehensive domestic and sexual violence community‑based agency and shelter program in Barnstable County. We focus on meeting the unique cultural needs of survivors and their children, providing safety, food, shelter, advocacy, counseling, and other resources to help survivors rebuild violence‑free lives. IH is committed to inclusivity, equality, anti‑oppression, a non‑hierarchical structure, a non‑judgmental and empowerment framework, and works closely with community partners to offer education, prevention, and training on domestic and sexual violence. Hours: 20 Hours/Week Salary: To be negotiated, competitive Benefits: Holiday, Vacation, Sick & 403(b) Responsibilities / Specific Job Duties Prepare and post employment advertisements Notify Human Resources of applicants Create staff manual and documents for orientation Notify staff of eligibility for health and dental, Short‑Term Disability, Life Insurance & 403(b) and send forms Send notifications to staff and managers regarding yearly evaluations Oversee ordering of supplies and other items Oversee telephone system troubleshooting Oversee security systems in all locations Order new equipment (e.g., computer, telephones) Review & maintain copier & postage meter contracts Maintain upkeep of all Independence House properties Review and maintain landscaping and snow‑plowing contracts for appropriate properties Review and maintain leases for Falmouth, Orleans, Barnstable HSP property and childcare Maintain an inventory of all furniture and equipment Identify properties in need of maintenance and respond effectively Ensure repairs and maintenance are completed Review dates for document destruction Prepare reports for 403(b) Set up new vendors and request W‑9s as required Receive invoices, bills, check requests and expense reports, review for completeness and match with supporting documentation, submit for approval, process and verify discrepancies Post payments and bills in general ledger Maintain filing systems for administration and finance Prepare and submit payments to Executive Director for signature Process and reconcile petty cash disbursements Record accounts receivable payments from funding sources Prepare, record and classify all deposits Handle phone calls related to vendors Assist in preparation and providing documentation for auditors Prepare regular accounting and payroll census reports and other reports as needed Prepare backup documentation/workpapers for billings on a monthly basis, tie out and assemble Complete application information requests, etc. upon receipt Make copies, scans, faxes, etc. for finance department and mail/email billings as needed Maintain security and confidentiality for payroll and accounting systems as well as client confidentiality Assist with month‑end and annual closing routines Assist Director of Operations & Personnel with compensation and benefits Perform other duties as assigned Assist Administrative Department as needed Other Responsibilities Contribute to positive team culture Work Environment And Physical Demands Ability to ascend or descend stairs and move efficiently to perform tasks and address emergency situations May require sitting for long periods of time Qualifications Associate’s degree preferred Minimum of 2 years’ experience in human resources, accounting and administration Proficient in QuickBooks‑advanced skills preferred Attention to detail Knowledge of Microsoft software – proficient in Excel Ability to work well with others Ability to troubleshoot and work through problems Computer proficiency Strong interpersonal and communication skills Strong work ethic and ability to work independently Belief in the mission of Independence House Ability to maintain confidentiality & privacy of sensitive information Assertive communication skills Can‑Do attitude Consistent attendance Must be able to manage multiple projects/demands Must adhere to drama‑free zone and professional environment Manage conflicts appropriately Other Requirements Completion of the IH Domestic & Sexual Violence training – agency provided Satisfactory Criminal Background Check Belief and respect for the mission of Independence House Must possess a valid MA driver’s license and proof of vehicle insurance, and have access to a vehicle during work hours Must obtain or maintain an account with a financial institution for direct deposit of paychecks Demonstration of professionalism To Be Considered Please send a resume and a cover letter to: View email address on click.appcast.io Please write “IH Application‑ [Your Last Name]” in the subject line. No phone calls, please. Independence House, Inc. is an equal‑opportunity employer and does not discriminate on the basis of race, color, religious creed, ancestry, national origin, age, sex, gender identity, marital status, sexual orientation, medical condition, or disability, and denial of family medical leave and pregnancy leave. This search is being conducted by Independence House, Inc. Acknowledgement This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. The employee’s signature below constitutes the employee’s understanding of the requirements, functions and duties of the position. Employee Name (please print): ________________________________ Employee Signature: _________________________________ Date: ___________________ #J-18808-Ljbffr Greater Hyannis Chamber of Commerce