Pricing/Chargebacks Coordinator

Posted Wednesday, July 1, 2026 at 7:00 AM Under the supervision of the Pricing/Procurement Manager, the Pricing/Chargebacks Coordinator is responsible for ensuring the company’s systems and database align with contractual arrangements with GPO and associated vendor agreements. The role maintains pricing for company customers and products, monitors GPO, IDN, and Health System contracts to ensure operational effectiveness, and verifies compliance with pricing and reporting requirements. It requires processing chargeback files and reconciling them to minimize losses to the company. Essential Functions and Duties Create, maintain, and audit products for the material master, condition records, and listings, ensuring all fields are entered accurately and communicated to ecommerce to add to BioSupply. Create, maintain, and audit condition contracts from suppliers, ensuring adherence to contract pricing, terms, and customer eligibility. Work with Sales Ops to identify customers and update identifiers as required. Responsible for chargeback reporting & outstanding aged chargebacks for assigned vendors and for reconciling all chargeback denials, minimizing loss from inaccurate contract maintenance. Develop relationships with supplier chargeback personnel to resolve issues quickly and efficiently. Work with Finance to resolve discrepancies between rebates and subsequent credits issued by vendors. Contact vendors with expiring contracts to determine renewal or replacement; contract data provided by the Pricing/Procurement Manager. Load appropriate data from EDI 845’s, process outgoing data for EDI 844’s, and correspond with the VP, Business Operations and Controls. Load and maintain Condition records in SAP to populate purchase orders with correct cost, terms, and conditions. Under guidance from the Pricing/Procurement Manager, run and submit daily, weekly, monthly vendor chargeback reporting as required by contract. Continuously strive to improve processes and service quality for internal and external customers. Work with the Manager to identify and implement efficiencies through process improvements and systems enhancements; assist with testing new SAP improvements as required. Communicate pricing changes, customer pricing, and contract eligibility with assigned suppliers. Adhere to all company policies, procedures, and applicable regulations. Demonstrate dedication to responsibilities and achieve assigned goals and objectives. Represent the Company professionally at all times. Internalize the Company’s purpose and display loyalty and enthusiasm for learning and sharing knowledge. Work effectively with coworkers, customers, and others, communicating respectfully and collaboratively. Follow the Injury and Illness Prevention Program and immediately report safety hazards. Comply with all Compliance Program Policies when engaging with the company. Other duties as assigned. Education, Knowledge, Skills and Experience Required Education High school diploma or equivalent. Required Experience Minimum one (1) year in contract administration or directly related experience within a wholesale/distributor company. Preferred Experience Experience in a medical products distribution company. Experience in Finance, Marketing, or Materials Management. Required Skills Strong organizational skills. Detail orientation and the ability to prioritize work. Effective verbal and written communication skills. Ability to work independently with limited supervision and as part of a team. Sound decision‑making abilities. Effective communication with internal/external customers/management at all levels. Analytical skills. Accuracy and diligence. Proficiency in Microsoft Word and Excel. Willingness to take on new responsibilities. Problem‑solving skills. Understanding of written contracts. Ability to work overtime as needed. Physical Requirements Vision, hearing, speech, and movements requiring the use of wrists, hands, and/or fingers. Ability to view a computer screen for long periods, sit for extended periods, and occasionally lift up to 20 lbs., kneel and bend. Requires work hours and days as scheduled. Normal office setting. Mental Demands Strong learning, thinking, concentration, and ability to work under pressure, especially during busy times. Attention to detail, teamwork, self‑control, diplomacy, discretion, judgment, and proactive problem‑solving. Direct Reports No EEO Statement FFF Enterprises and Nufactor are equal‑opportunity employers and prohibit discrimination and harassment based on race, color, religion, national origin, physical or mental disability, gender, age (40 years and over), qualified veteran, and any other characteristics protected by state or federal law. Employee Benefits Medical Insurance Vision Discount Program Vision Insurance Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Dependent Care Flexible Spending Account Employee Assistance Program (EAP) Group Life and AD&D Voluntary Supplemental Life Insurance Plans Short Term Disability Long Term Disability Income Protection 401k Profit‑Sharing Retirement Plan – Discretionary Match Discretionary Bonus Supplemental Insurance Plans Prepaid Legal/Identity Theft Plan Paid Holidays/Vacation/Sick Days Seven (7) Paid Holidays, Two (2) Week Vacation, Five (5) Sick Days, and One (1) Float Day for CA, NC, and TX All Other States Receive One Hundred Twenty (120) Hours of PTO Tuition Reimbursement Program Notary Services Employee Referral Bonus Corporate Individual Travel Program Job Family Supply Chain Operations (Commercial & Procurement) #J-18808-Ljbffr FFF Enterprises