Sr. Executive Administrator

At Cadence, we hire and develop leaders and innovators who want to make an impact on the world of technology. We are seeking a highly organized and proactive Sr. Executive Assistant to provide comprehensive administrative and operational support to the Corporate Vice President of Human Resources. This role requires a strategic thinker who can anticipate needs, manage competing priorities, and ensure seamless day-to-day operations in a fast-paced environment. The ideal candidate is a trusted partner who excels at communication, coordination, and follow-through, while maintaining the highest level of professionalism and discretion. Key Responsibilities Deliver high-level administrative and operational support to the Corporate Vice President of Human Resources, including calendar management, scheduling, travel coordination, and expense reporting. Lead end-to-end meeting coordination by preparing agendas, capturing clear and actionable notes, documenting decisions, and tracking follow-ups to ensure timely execution. Assist in analyzing and summarizing HR data, reports, and strategic plans into clear executive summaries and presentation slides. Serve as a strategic partner to executives by anticipating needs, prioritizing competing requests, and enabling smooth day-to-day operations in a fast-paced environment. Provide project management support for cross-functional HR initiatives, ensuring milestones are met and stakeholders are kept informed. Continuously identify opportunities to streamline administrative processes and improve efficiency Collaborate with internal stakeholders to track and follow up on action items, deadlines, and deliverables stemming from leadership meetings. Plan and support team meetings, leadership offsites, and events, including logistics coordination, materials preparation, and post-event follow-up. Assist with office operations, including procurement support, supply management, and vendor coordination. Partner cross-functionally with executives, administrative staff, and key business stakeholders to drive alignment and operational efficiency. Handle highly sensitive and confidential corporate, financial, and personnel information with the highest level of professionalism, discretion, and confidentiality. Qualifications 7+ years of experience supporting senior executives (Vice President level or higher). Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Co-pilot) Experience with procurement and expense management systems (e.g., Coupa or similar platforms). Proven ability to manage multiple priorities and support several leaders simultaneously with strong attention to detail Excellent organizational skills with a high degree of ownership and ability to work independently with minimal supervision. Strong written and verbal communication skills, including the ability to produce polished meeting notes and follow-up communications. Demonstrated professionalism, sound judgment, and the ability to maintain strict confidentiality. Positive, service-oriented attitude with the ability to remain adaptable able and effective under pressure. Work Location This role is based on-site in San Jose, CA, with a requirement to be in the office four days per week. The annual salary range for California is $45.09 to $83.75 an hour. You may also be eligible to receive incentive compensation: bonus, equity, and benefits. Sales positions generally offer a competitive On Target Earnings (OTE) incentive compensation structure. Please note that the salary range is a guideline and compensation may vary based on factors such as qualifications, skill level, competencies and work location. Our benefits programs include: paid vacation and paid holidays, 401(k) plan with employer match, employee stock purchase plan, a variety of medical, dental and vision plan options, and more. We’re doing work that matters. Help us solve what others can’t. Additional Jobs Equal Employment Opportunity Policy: Cadence is committed to equal employment opportunity throughout all levels of the organization. Read the policy(opens in a new tab) We welcome your interest in the company and want to make sure our job site is accessible to all. If you experience difficulty using this site or to request a reasonable accommodation, please contact View email address on click.appcast.io. Privacy Policy: Job Applicant If you are a job seeker creating a profile using our careers website, please see the privacy policy(opens in a new tab). E-Verify Cadence participates in the E-Verify program in certain U.S. locations as required by law. Download More Information on E-Verify (64K) Cadence plays a critical role in creating the technologies that modern life depends on. We are a global electronic design automation company, providing software, hardware, and intellectual property to design advanced semiconductor chips that enable our customers create revolutionary products and experiences. Thanks to the outstanding caliber of the Cadence team and the empowering culture that we have cultivated for over 25 years, Cadence continues to be recognized by Fortune Magazine as one of the 100 Best Companies to Work For. Our shared passion for solving the world’s toughest technical challenges, our dedication to pushing the limits of the industry, and our drive to do meaningful work differentiates the people of Cadence. Cadence is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, basis of disability, or any other protected class.