Executive Assistant - Chaplain Services

Description Is God calling you to ministry? For over 70 years, The Billy Graham Evangelistic Association (BGEA) has proclaimed the Gospel through its various ministries. Whether you work at our headquarters in Charlotte, North Carolina, the Billy Graham Library in Charlotte, North Carolina, the Billy Graham Training Center at the Cove (BGTC) in Asheville, North Carolina, Blue Ridge Broadcasting (BRB) in Asheville, North Carolina or a field office abroad, you are part of a team of committed Christians working together to reach people to the ends of the earth with the Gospel. Job Summary As an integral part of the BGEA, the Executive Assistant will support the Chaplain of the BGEA to strategically engage with the staff of the BGEA. This position will be responsible for administering the programs of the chaplain office as well as providing administrative support to the Chaplain. Ministry Requirements Maintains a personal, active relationship with Jesus Christ and is a consistent witness for Jesus Christ Faithfully upholds BGEA in prayer Participates in daily BGEA staff devotions including Bible reading, and leading group prayer as schedule permits Demonstrates behavior aligned with BGEA’s Mission Statement, Statement of Faith, Hallmarks, policies, and expectations Effectively represents Jesus Christ to those within both personal and professional spheres of influence Essential Duties and Responsibilities Provides assistance and support to BGEA’s Senior Advisor & Executive Spokesperson, Billy Graham Library/Staff Chaplain, in the execution of daily ministry, to ensure good communication and coordination with all appropriate parties. Supports supervisor as assigned in his relationship and work with the President’s office. Assists and supports supervisor in his role as a member of BGEA’s Board of Directors and various Board committees. On a daily basis, proactively stays abreast of BGEA public-facing ministry initiatives, as well as internal events, processes, and deadlines - along with ever‑evolving cultural dynamics - in order to inform supervisor on matters of importance that are relevant to the fulfillment of his roles. Supports and strengthens chaplaincy to BGEA's staff by facilitating excellent devotions. Implements process for invitations, confirmations and follow up with daily speakers. Supplies chaplain with needed information to effectively emcee daily devotions. Works with VMS and other staff to ensure technical excellence each morning - requires regular utilization of Planning Center online. Assist as needed with BGEA worship team logistics? (subject to review and adjustment) Serves as a contact point for messages and appointment requests, ensuring they are brought to his attention promptly. Brief supervisor regularly on upcoming appointments, deadlines, and matters for attention and action. Serves as the primary communication point when the chaplain is out of the office, including facilitating response to emergency situations. Supports and strengthens chaplaincy to BGEA's staff by being alert to, and prayerful for, situations of employee need. Coordination of efforts with Chaplain Care Associate who specializes in engaging with BGEA women (mostly by phone, text, and email – occasional visits) Supports and strengthens chaplaincy to BGEA's staff by discovering and suggesting additional resources and ways of effectively nurturing our staff. As requested, assists supervisor with travel authorizations, scheduling and arrangements, and expense reporting. Support as Senior Advisor and Executive Spokesperson for the Billy Graham Library by monitoring Library calendar of events and gathering information for supervisor engagement. Attend Library events as assigned. Support for supervisor’s involvement as a BGEA Board member, with dates for meetings and calls, communication among Board members, and development of materials as assigned. As authorized, act on supervisor’s behalf in designated matters. Assists supervisor as requested with research and other projects. Marginal Duties and Responsibilities Performs other duties in the Human Resources or Chaplain department Job Specifications Skills and Knowledge Proficient in MS Office Products (Outlook, Word, Excel, PowerPoint) and in Workday/PeopleSoft or other HRIS systems Accuracy/quality control– must demonstrate accuracy & thoroughness and monitor own work to ensure quality Ability to work independently, multi‑task, manage time wisely; handle confidential and sensitive material with highest degree of integrity Pro‑active attitude with ability to stay focused and maximize time efficiently Excellent attention to detail and organizational skills Physical/Mental Demands Ability to quickly learn and implement new technology practices The ability to convey information to another effectively and efficiently in written and verbal form. Working Conditions Conventional office environment 5% travel required Benefits Summary Part‑time employees working at least 20 hours and fewer than 30 hours each week are eligible for partial benefits. #J-18808-Ljbffr